Senior Accounts Payable and Receivable Representative

Senior Accounts Payable and Receivables

The Senior Accounts Payable and Receivables support students and the Department of Housing and Residence Life by ensuring accurate and timely financial transactions. This position is responsible for performing accounting and financial functions related to accounts payable and receivables operations. Key accounts payable responsibilities include entering requisitions, processing invoices, reconciling vendor statements, preparing and posting journal transfers, reviewing and monitoring encumbrances, managing change orders, resolving discrepancies with departments and vendors, and administering all Housing and Residence Life purchasing card accounts, including travel-related transactions.

Through collaboration with campus partners and adherence to university and state policies, the position contributes to reliable financial operations that enable Housing and Residence Life to effectively serve students.

Job Functions

Core Responsibilities

• Oversees accounts payable and procurement operations, including requisitions, purchase orders, invoices, change orders, vendor payments, and purchasing card activities, ensuring compliance with university, state, and departmental policies and internal controls.
• Conducts financial reconciliation and analysis of vendor statements, encumbrances, liability accounts, and transactional activity; researches and resolves discrepancies to ensure accurate classification and reporting in Workday.
• Ensures financial data accuracy across enterprise systems by reconciling and validating transactions between the residential management system (StarRez) and Workday.

Accounts Receivable and Student Accounts

• Manage and review student housing accounts, monitoring balances and producing regular aging, delinquency, and management reports for the Assistant Director of Housing Operations and Budget.
• Analyze, verify, and maintain accurate student financial data using Workday and housing-specific systems (StarRez).
• Monitor student financial aid disbursements to ensure coverage of housing charges.
• Ensure accurate assessment and posting of rent, damage charges, cleaning fees, and miscellaneous housing fees.
• Prepare, issue, and track rent assessment invoices for third-party vendors.
• Monitor delinquent accounts and ensure departmental collection procedures are followed.
• Provide housing credit information to authorized off-campus agencies upon receipt of student consent, ensuring confidentiality and timely response.

Analysis, Reporting, and Support

• Support the Assistant Director with budget projections, cost analysis, and year-end close activities.
• Assist with compiling departmental deposits and supporting year-end accounts payable and receivable closing procedures.
• Develop and maintain collaborative working relationships with campus partners to support effective service delivery and financial accuracy.
• Provide functional guidance and training to OPS Accounts Payable/Receivable staff and student assistants on accounts receivable processes, refund procedures, and applicable financial systems.
• Train staff on policies related to Financial Aid, Scholarships, Grants, Florida Prepaid Programs, and cash availability as they impact housing accounts.
• Recommend procedural improvements and solutions to financial issues impacting students and the department.
• Respond promptly and professionally to inquiries from students, parents, vendors, and university stakeholders via phone, email, and other correspondence.

Marginal Functions

• Participate on university or departmental committees as assigned.
• Assist with student housing move-in activities, which may require occasional evening or weekend work.
• Remain current on university accounts payable, accounts receivable, and housing-related financial policies and procedures.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and fiscal recordkeeping practices.
• Ability to review, analyze, post, balance, and reconcile financial data with accuracy and attention to detail.
• Ability to compile and interpret financial reports and datasets.
• Proficiency in enterprise financial systems and housing management systems.
• Effective verbal and written communication skills, including the ability to explain financial information to non-financial audiences.
• Strong problem-solving and organizational skills; ability to work independently and manage competing deadlines.
• Commitment to providing high-quality customer service in a student-centered environment.

Supervision Received

• Receives general supervision. The incumbent independently carries out routine and complex assignments within established guidelines and consults with the Assistant Director on new or unusual matters.

Required Qualifications

• High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Statement(s) of Understanding

• This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
• The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.