Executive Administrative Assistant

Executive Administrator

Summary:

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership within a biopharmaceutical environment. This role is responsible for calendar management, meeting coordination, and site engagement activities, ensuring seamless day-to-day operations and a positive experience for internal and external stakeholders.

This position requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, highly collaborative environment.

Key Responsibilities:

• Provide high-level calendar management and scheduling support for senior leadership (SVP level), ensuring optimal time utilization and alignment with business priorities
• Manage complex, high-volume calendars by prioritizing meeting requests, resolving scheduling conflicts, and anticipating leadership needs
• Prepare leadership for meetings by coordinating agendas, materials, and all necessary logistics
• Lead end-to-end coordination of on-site meetings for both internal and external stakeholders
• Oversee all site logistics, including:
• Conference room scheduling, setup, and readiness
• Catering coordination and meal planning
• Visitor management, including security access and badging
• Travel arrangements, ground transportation, and hotel recommendations
• Support and enhance site culture initiatives and employee engagement programs
• Plan and execute a variety of events, including:
• Seasonal celebrations (summer and winter)
• Team-building activities
• On-site engagement and morale-building events
• Partner closely with leadership to drive a positive employee experience and foster a strong site culture
• Provide comprehensive administrative support across the site as needed
• Contribute to special projects and technical initiatives based on business needs and individual expertise
• Maintain accurate and organized records, communications, and documentation

Job Type & Location

This is a Contract position based out of Sanford, NC.

Pay and Benefits

The pay range for this position is $48.00 - $52.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sanford, NC.

Application Deadline

This position is anticipated to close on Jun 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.