Payroll Clerk

Salary : $44,994.56 Annually
Location : Ontario, Oregon
Job Type: Full-Time
Job Number: 2025-00068
Division: Administrative Services
Department: Business Office
Opening Date: 10/07/2026
FLSA: Non-Exempt
Bargaining Unit: N/A


Description


Run the monthly payroll and perform duties necessary for the accurate calculation and audit of wages, maintenance of payroll records, and distribution of payroll and related payables. Provide customer service to employees by functioning as the primary contact for payroll inquiries.

Essential Functions

• Responsible for accurate and timely processing of payroll, which includes recordkeeping compliance with federal and state regulations. Process and enter all payroll-related data into the Human Resources Information System (HRIS) for employees. Enter payroll information, complete all payroll processes, and verify the accuracy of each payroll run for approximately 400 employees. Correct payroll errors within the time prescribed by a law and run additional payrolls when necessary.
• Process electronic payroll deposits and prepare requisitions for withholding, annuities, benefits, and all other monthly payables related to payroll and review payroll reports to verify accuracy and prepare payroll information for processing and reporting to Oregon PERS.
• Check for miscalculations/misapplications in payroll and report errors to the Controller. Complete corrective data entry when necessary.
• Pull reports to assist with preparing and completing monthly, quarterly, and annual federal and state payroll and accounting reports as required, including W-2, W-3, workers compensation fund, PERS (EDX) reports. Ensure accurateness by balancing monthly.
• Maintain a working knowledge of basic employment laws and regulations, stay current on changes in applicable laws and regulations, and apply that knowledge appropriately in the performance of assigned duties.
• Assist with new hire orientation including gathering necessary employment documentation and discussing new employee benefits.
• Act as primary contact for current and previous employees in regard to payroll related problem resolution.
• Ensure availability on campus during payroll processing periods, adjusting time off as necessary to meet payroll deadlines.
• Provide secondary support for monitoring and adjusting employee leave in the Human Resource Information System.
• Create and produce reports in the Human Resource Information System. Understand data and how to create reports from the available software systems.
• Other duties as assigned.

Qualifications
MANDATORY: Associate degree in Accounting, Business Administration, Human Resources, or a related field or two (2) years of progressively responsible experience in payroll, benefits administration, accounting, human resources, or a closely related field;


Demonstrated knowledge of payroll processes, recordkeeping requirements, data accuracy standards, and customer service principles.

Ability to maintain confidentiality and exercise discretion when working with sensitive employee and organizational information.

Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.

Proficiency with Microsoft Office applications, including Excel, and the ability to learn and effectively utilize enterprise software systems.

PREFERRED: Bachelor's degree in human resources, business, accounting or other related field. Knowledge of Paylocity, PERS (EDX) system, and/or FMLA/OFLA regulations a plus.

Supplemental Information
General:

TVCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

• Display empathy and positive regard for others in written, verbal and non-verbal communications.
• Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending needed training, reading job-related materials, and meeting with others in area of responsibility.
• Dress appropriately for a workplace with frequent customer service interaction and community outreach.
• Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner.
• Ability and willingness to cross-train in payroll processing and provide dependable backup coverage for essential payroll functions.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling employee compensation, payroll, benefit, banking, tax, and personal identifiable information.
• Ability to perform detailed financial reconciliations, identify discrepancies, document findings, and follow established correction and approval procedures.
• Ability to learn and use payroll, financial, grant-management, and reporting systems.
• Ability to organize work around recurring payroll, grant, reconciliation, audit, and financial-reporting deadlines.

PHYSICAL DEMANDS

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Minimum physical exertion. Duties involve moving materials weighing up to 5 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

WORKING CONDITIONS

Usual office working conditions, where the noise level is typical of most office environments with telephones, personal interruptions, and background noises. Significant daily contact in person and by phone with staff.


SUPERVISORY RESPONSIBILITY

None.


SUPERVISION RECEIVED

Works under the general supervision of the Controller.

TERMS OF EMPLOYMENT

This is a full-time, Classified, hourly (non-exempt) position.


VETERANS PREFERENCE

Applicants are eligible for a Veteran's Preference in accordance with Oregon law. Preference will be given only if the applicant meets the minimum qualifications of the position and submits the required documentation at the time of application. You can request copies of your military service records through the National Archives website at
Treasure Valley Community College

Full-time Employee Benefits

Come work for us! Working for TVCC comes with many exciting benefits. With 11 annual paid holidays, Friday's off in the summer, Christmas break for all employees, generous vacation and sick leave along with a great selection of medical, dental and vision plans to choose from (for eligible employees and their dependents), retirement benefit (for eligible employees) and much more, choosing to work for TVCC will be a great step in your career. We invite you to apply and experience the benefits of a thriving community college that values each employees' contributions to its success!

A little about us... TVCC welcomes you to Ontario - where Oregon begins! TVCC was founded in 1962 and is located on a 90-acre campus near the center of Ontario, Oregon. TVCC currently employs around 150 full-time faculty and staff. TVCC's campuses and centers extend to several locations throughout Oregon and Idaho: Caldwell (Idaho), Burns (Oregon), Snake River Correctional Institution, Warner Creek Correctional Facility, Eastern Oregon Correctional Institute, Powder River Correctional Facility, and Two Rivers Correctional Institution. Ontario is an agriculturally based city of over 11,000 people, with a service area population of over 60,000. Ontario is situated in the Treasure Valley and located about 60 miles west of Boise, Idaho. The Treasure Valley offers many outdoor opportunities for the entire family, including fishing, boating, hunting, camping, skiing and sightseeing.

Professional Staff :

Vacation - 20 days (160 hours), per fiscal year (prorated at date of hire and date of termination). Employees are paid for accrued, but unused vacation hours when they leave employment.
Personal Leave - 16 hours, per fiscal year (prorated at date of hire).
Sick - 8 hours per month (unlimited accrual). Employees are not paid out for sick hours when they leave employment.
Additional benefits offered at no charge to FT employees

$10,000 - Life Insurance coverage

$10,000 - Accidental Death & Dismemberment coverage

Long Term Disability Plan
Classified Staff :

Vacation - Years 1-4 10 days (80 hrs) per year

Years 5-9 15 days (120 hrs) per year

Years 10+ 20 days (160 hrs) per year

Employees are paid for accrued, but unused vacation hours when they leave employment.
Sick - 8 hours per month (unlimited accrual). Employees are not paid out for sick hours when they leave employment.
Additional benefits offered at no charge to FT employees

$10,000 - Life Insurance coverage

$10,000 - Accidental Death & Dismemberment coverage

Long Term Disability Plan
TVEA Faculty (10-month) :
Sick Leave: 10 days (80 hours) per academic year with an additional 2 days (16 hours) if they teach during the summer term
Personal Leave: 4 working days each academic year
Additional time off is built into the academic calendar (Spring Break, Summer Break, Winter Break, etc.)
$100,000 - Life Insurance / AD&D coverage
AFSCME Faculty (12-month) :
Sick Leave: 12 days (96 hours) per academic year
Personal Leave: 7 working days each academic year
Additional time off is built into the academic calendar (Spring Break, Summer Break, Winter Break, etc.)
$100,000 - Life Insurance / AD&D coverage
PERS (Public Employees Retirement System)
Full-time employees become eligible for PERS/OPSRP after completing the 6-month waiting period. This mandatory membership in PERS/OPSRP requires a 6% (pre-tax) contribution of your gross salary. You can find more information at If you are a current member of PERS, your eligibility will be immediate.