Office Specialist 1: General & Fairgrounds Support

Office Specialist 1: General & Fairgrounds Support

This recruitment will be used to fill one part-time (approximately 16 hours per week), Office Specialist 1 position for the Oregon State University Division of Extension and Engagement's Extension Baker County Office in Baker City, Oregon. There is another part-time, regular, Office Specialist 1 position recruitment in the Extension Baker County Office. If you are interested, please also apply to that position under posting P05691CT.

This Office Specialist 1 (OS1) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Baker County. As a team member, this OS1 provides general office support and program support for Extension Baker County office. In addition, this OS1 provides general office support for the Baker County Fairgrounds Complex.

The OS1 support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual serves broad and diverse populations and provides services that are accessible and inclusive.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources.

About Baker: Baker County is one of 36 counties in Oregon. Located in scenic Northeast Oregon, at the intersection of three Oregon Scenic Byways, and surrounded by the Wallowa Mountains, Hells Canyon, and the Elkhorn Mountains, Baker County offers unparalleled access to outdoor adventures of all kinds.

The OSU employees and trained volunteers of the OSU Extension Service in Baker County working alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Baker County communities.

About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division's website.

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS: Top 1.4% university in the world. More research funding than all public universities in Oregon combined. 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties. 7 cultural resource centers that offer education, celebration and belonging for everyone. 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates. 35k+ students including more than 2.3k international students and 10k students of color. 217k+ alumni worldwide. For more interesting facts about OSU visit:

Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities - 45% General office support Type and format a wide variety of documents (e.g., letters, reports, memos, news releases and newsletters). Input and keep data current for mailing lists in database programs. Order office supplies, photocopy documents, organize and maintain filing systems, file information in policy, procedure, and other manuals. Update and maintain contents on the web pages. Ensure web pages are inclusive, accessible and provide information on requesting reasonable accommodations. Handle the sale of publications. Take in registration funds for programs. Receive, route, and respond to mail, phone and e-mail inquiries from the public. Meter and deliver all outgoing mail to USPS or other sites as appropriate. Driving/travel will be required. Greet the public and answer phones, provide a welcoming and inclusive customer experience and direct them to appropriate Extension employee if a general question cannot be answered. Provide information about services and publications available through the OSU Extension Baker County office. Develop, design, prepare, and proof newsletters, flyers, meeting announcements and brochures, following OSU branding guidelines 45% Fairgrounds complex support Use standardized formats to prepare advertisement documents according to instructions that promote the Fairgrounds Complex and its year-round use for review/approval by the Administrative Office Manager. Maintain and update content on the Fairgrounds website and official social media platforms as requested by the Administrative Office Manager to ensure accurate and timely information. Send pre-approved information to local media outlets that inform them of Fairgrounds activities, projects, and the annual Baker County Fair. Provide general/clerical office support, including responding to inquiries from the public regarding Fairgrounds use and events. Attend Fair Board meetings to take minutes and afterwards distribute them, maintaining file of minutes and any related records. Prepare and deliver weekly invoices to the Courthouse and assist with basic recordkeeping and document processing tasks. Driving/travel will be required to deliver invoices. Accept Fairgrounds facilities rental requests and review for accuracy and completeness. Track rental activity related to use of facilities, maintain file of related records, and input data within applicable systems. Provide general/clerical support around the planning and preparation of the Baker County Fair and other Fairgrounds events as directed by AOM (e.g., arrange schedules and order materials). 10% Other Perform other duties as assigned. Provide welcoming and inclusive customer service. Complete the division's civil rights training session(s). Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.

What We Require - Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience.

What You Will Need - Work experience in an office environment, including working with computers. A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms. Ability to engage and communicate successfully and inclusively, both in writing and verbally, with broad and diverse audiences in a professionally and culturally responsible manner. Ability to work independently under general supervision and use judgment in determining work methods and priorities This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self