Administrative Assistant

Administrative Assistant

SURESTAFF is immediately hiring Administrative Assistants for a company in Elgin, IL. The premise of this role is organizing, maintaining, and controlling company documents to ensure accuracy, compliance, and accessibility. SURESTAFF is invested in their team members! All Temporary employees are offered competitive compensation ($22/HR) as well as a benefits package including health insurance (medical, dental, and vision).

Available shifts include: 1st Shift: 8:00am - 5:00pm, Monday - Friday

Administrative Assistant Duties and Responsibilities:

• Organize, categorize, and maintain electronic and physical documents.
• Ensure all documents are properly filed, labeled, and easily retrievable.
• Ensure adherence to internal policies, regulatory requirements, and industry standards.
• Maintain record retention schedules and assist with document disposal processes.
• Assists Compliance and Document Management team with customer portal requests.
• Assists with Controlled Documents Maintenance.
• Assist with audit preparation and in audit requests.
• Completes basic Document Management requests.
• Respond to emails and calls in a timely manner.
• Participates with audits
• Collaborate with cross-functional teams, including quality assurance, regulatory affairs, production, and research and development, to ensure alignment and consistency in food-related compliance and document management practices.

Administrative Assistant Requirements and Qualifications:

• Proficient Knowledge of Microsoft (Word, Excel, Outlook)-advanced skills set a plus.
• Competency of office tools (printers and scanners) and software (SharePoint, PDF editors, etc.).
• Previous experience of document control, records management, or administrative support.
• Excellent organization, time management and detailed oriented skills.
• Ability to work independently and to tight deadlines.
• Ability to sit for moderately long periods of time.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.
• Ability to lift up to 50 pounds

About Surestaff

At Surestaff, we are dedicated to helping individuals unlock their career potential through meaningful job opportunities. As a leading staffing agency in the light industrial and manufacturing space, we pride ourselves on connecting talent with top employers across the Midwest and Southeast. We understand that finding the right job is about more than just a paycheck – it's about finding the opportunity that fits your skills, goals, and lifestyle. Here are the benefits you’ll enjoy when you partner with us:

• Access to a wide range of job opportunities
• Competitive pay
• Health and Wellness Programs (including EAP)
• Medical benefits including medical, vision, dental, and prescriptions
• Electronic weekly pay
• Employee Advocacy & Personalized Job Support

Surestaff also follows all applicable state and local laws regarding sick time, paid time off, and retirement savings programs. Surestaff is an equal opportunity employer.

Notice Regarding the Use of Artificial Intelligence in Employment Decisions

In accordance with state mandates, we are providing this notice to inform all applicants and employees that artificial intelligence (AI) tools may be used at various stages of our employment processes. This may include recruitment, screening, hiring, promotion, or other employment‑related evaluations. AI tools may assist in reviewing application materials, assessing qualifications, or supporting decision‑making. These tools do not replace human judgment; rather, they are used to support consistent and efficient evaluation.

Our commitment to speed-to-hire means we work efficiently to get you placed in the right role, fast. If you're ready to take control of your career, explore exciting opportunities, and gain experience that lasts, then Surestaff is the place for you. Let’s get started today!