Associate Project Manager

Associate Project Manager

Start your project management career at the center of life science communications.

At Red Nucleus, we create the education, training, and communications that help life science companies bring complex science to life. As an Associate Project Manager (APM), you'll be a key part of the team that keeps our projects on time, on budget, and meeting our high-quality standards. You'll also get hands-on exposure to the entire project development process, from proposal to final delivery, with a clear path toward becoming a Project Manager.

You'll collaborate daily with Project Managers, Account Managers, Medical Writers, Instructional Designers, Artists, Developers, Medical Editors, and Editorial Associates, all led by your Client Service Director. It's a close, cross-functional team, and you'll see how every role contributes to the finished product.

Your work spans six core areas, and your responsibilities will grow as your skills and experience do. You and your manager will use a dedicated APM Learning Plan to guide and track your progress.

Business Development

• Help complete Requests for Information (RFIs)
• Set up proposal shells and pitch deck files, integrating existing content from the team

Timeline Development and Management

• Draft timelines for core offering projects and keep them current as dates shift
• Maintain the team task list with input from PMs and the CSD

Client Interaction

• Join client status calls
• Create and update status reports and call recaps that reflect project progress

Team Management

• Coordinate MLR submissions with your team's Editorial Associate in our Pune, India office
• Support the CSD and PMs with client and project requests

Tactical Development

• Prepare, upload, and complete MLR submissions, and serve as Red Nucleus administrator for client MLR systems
• Share client and MLR comments with the team, and clean track changes and comments before delivery
• Purchase and scan references for writers, and create citation sequencing when requested
• Schedule and coordinate audio and video talent, and support recording sessions and video shoots (scripts, shot lists, casting, releases, props, teleprompter)
• Add time code details to storyboards for the development team
• Help prepare and run workshops, and clean and archive project files
• Complete general freelance contract agreements with input from the CSD and PMs

Financial Management

• Enter and track your own time and expenses in BigTime using the correct project codes
• Enter, code, and route freelancer and talent invoices and pass-through receipts to Finance
• Monitor statements of work against deliverables (screen counts, seat time checks) to keep projects aligned with budget
• Run project and team reports, such as budget-to-actuals comparisons

Required

• Bachelor's degree (BA/BS)
• Experience with or exposure to project management, creative or instructional content development, graphic design, programming, media creation, content editing, and/or quality assurance
• Excellent teamwork, interpersonal, communication, and organizational skills
• The ability to prioritize and manage multiple tasks independently and proactively
• An upbeat, professional attitude, with motivation, adaptability, and curiosity, and the ability to handle pressure positively
• Ability to work full-time in our Yardley, PA office, with occasional evenings or weekends to meet deadlines
• Willingness to occasionally travel to client meetings and events

Preferred

• Pharmaceutical or life science experience
• Prior experience working in an agency or solution-provider environment

Why this role

• Learn the whole picture. You'll gain exposure to every stage of the project lifecycle, not just one slice of it.
• Grow with intention. Your structured Learning Plan and expanding responsibilities are designed to prepare you for a Project Manager role.
• Work on meaningful content. Your work supports the education and communication of life-changing science.
• Join a collaborative team. You'll work side by side with writers, designers, developers, and editors who are experts in their craft.

Diversity, equity and inclusion are valued at Red Nucleus and we believe we have a shared responsibility to provide equal opportunity and foster an inclusive spirit. We do not discriminate on the basis of race, color, national origin, religion, caste, sexual orientation, gender, age, marital status, veteran status, or disability status.