Administrative Services Assistant

Administrative Assistant 3

Under supervision, the Administrative Assistant 3 position provides administrative and fiscal support for HRP-funded Maternal and Child Health grants within the Rural Health Transformation Program. This position supports day-to-day administrative operations related to grant management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements. This position provides lead-level administrative and fiscal support for a complex, multi-grant portfolio and supervises lower-level administrative staff.

Key responsibilities include assisting with invoice processing and tracking of grant expenditures, maintaining organized grant files and supporting documentation, supporting reconciliation, data entry, and reporting activities, assisting with scheduling, correspondence, and administrative coordination, and supporting compliance with federal and state grant requirements.

Minimum requirements include graduation from an accredited college or university with an associate's or bachelor's degree and at least one year of experience providing administrative or fiscal support for grant-funded programs. Supervisory experience is preferred.

In-office requirements include new hires coming in for the first day of employment for laptop deployment and onboarding in Nashville, and at least monthly, or as requested by hiring manager. Travel to the Nashville office will not be reimbursed. Typical working hours are Monday-Friday, 8AM to 4:30PM, 37.5 hours per week.