Contracts Administrator

Location 2696 Reliance Dr, Suite 100,Virginia Beach, VA, 23452,United States Base Pay $75,000.00 - $95,000.00 / Year Job Category Contracts, Featured Employee Type SAL-EXEMPT Required Degree 4 Year Degree Manage Others No Contracts Administrator Overview: The GBS Group, an engineering services and consulting firm in Virginia Beach, VA, has an opening for a Contract Administrator. The GBS Group provides commercial and government engineering services across a variety of contract types. Our Headquarters is located within 10 miles of the Virginia Beach resort area and downtown Norfolk’s Waterside District and includes a 24x7 Operational Support Center monitoring all client installations in North America as well as a world-class lab with configurations of all client hardware and software systems. We are seeking candidates with experience analyzing, interpreting, and negotiating contracts and legal agreements. The ideal candidate will be adept at capturing nuance across different business and technical inputs and will thrive in a fast‑paced environment. Responsibilities include (but are not limited to): Lead drafting, review, negotiation, dispute resolution, and managing of contracts with partners, vendors, and customers in both commercial and government environments. Assists with proposal development by reviewing RFPs/RFQs; coordinating with Operations, Finance, and Proposal teams; and communicating compliance requirements, risk mitigation plans, termination procedures, and regulatory obligations to each as applicable. Analyzes pricing, terms, and legal/contractual language, and assists in the creation of supporting documentation as it pertains to specific taskings. Negotiate and administer contracts to support the development and maintenance of relationships with partners, vendors, customers, critical suppliers, and consultants in alignment with corporate goals. Maintain contract administration files and ensure compliance with company policies, customer requirements, and applicable legal regulations. Lead or support contractual discussions during internal and external meetings, including Customer status meetings and weekly/monthly internal reviews. Assist in proposal development, including reviewing RFPs/RFQs to determine the company’s capacity to fully comply with the request; coordinating with Operations, Finance and Proposal Support POCs to ensure proposal milestones and deliverables are met; issuing correspondence to subcontract team members; and conducting price analysis on vendor and/or subcontractor rates for compliance. Negotiate terms and conditions with customers, subcontractors, and vendors. Prepares solicitation documentation for complex acquisitions, including company information, cover letters, solicitation fill‑ins, terms and conditions or flow‑down provisions, bid or performance evaluation factors, and other measures incorporated into each solicitation as appropriate for the procurement. Remain fully informed on all contract standards, plans and policies; assist in the creation of new contract and subcontract templates and forms as necessary; and updates procedures. Ensure contracts and subcontracts are in accordance with legal requirements, customer specifications, and applicable regulations; consult with technical staff; and resolve matters of disagreement between the company and potential subcontractors or prime contractors. Develop and maintain contract administration files, including contract briefs. Obtain and track Certificates of Insurance and review them for compliance with client insurance requirements. Performs contract kickoffs and closeouts. Qualifications and Skills: Bachelor's Degree in Business Administration, Finance, Law, or a related field. Must have at least two (2) years of experience in commercial contracts administration; ideal candidates will have an understanding of various contract types, including fixed‑price, cost‑type, and time and materials contracts. Familiarity with contracts, agreements, or legal documents is a plus, but we also value strong critical thinking skills, analytical reasoning, meticulous attention to detail, and excellent written and verbal communication skills. Experience negotiating Non‑Disclosure Agreements (NDAs), Teaming Agreements, reseller agreements, change orders, CFRs/change orders, and Requests for Equitable Adjustment (REAs). Experience administering change orders, contract awards and closeouts; managing invoice milestone schedules; and negotiating favorable payment terms. Experience managing deadlines, multitasking, and working in dynamic environments. Experience in government or commercial contracting, proposal support, or legal administration is a plus. Must be able to obtain and maintain a Secret Clearance. Position may require limited travel. Desired Characteristics and Experience: Familiarity with the Truthful Cost or Pricing Data Act (previously known as the Truth in Negotiations Act or TINA) Knowledge of intellectual property matters to ensure adequate company protection. Knowledge of and experience with applying FAR, DFARS, HSAR, and agency supplements to contracts administration, as well as commercial contracts management principles. Knowledge of various contract types, relevant terms and conditions and policies governing assigned contracts, including proficiency in negotiation techniques. Experience with international contracting is a major plus but not a necessity. Experience with engineering procurement and service contracting. Ability to operate independently as well as collaboratively, with an ownership mindset toward all assignments. Unrelenting commitment to providing exceptional internal and external customer service skills. Ability to work effectively in a collaborative business environment with peers within the contracts and subcontracts group, as well as business developers and project teams. Strong organizational and analytical skills with the ability to manage multiple competing priorities while maintaining attention to detail and applying creative problem‑solving skills. Excellent verbal and written communication skills and strong negotiation abilities. Self‑directed, flexible and willing to do what is necessary in a small business environment. Pay rate $75,000 to $95,000 based on experience Discretionary bonuses 401(k) with match Paid Time Off 11 holidays Benefits include: Medical Dental Vision Voluntary Life insurance Voluntary Accident/ Critical Illness Insurance Company Paid: Basic life Insurance Short Term Disability Long Term Disability EEO Statement The GBS Group is an equal‑opportunity employer. Employment decisions will be based on legitimate, nondiscriminatory business reasons, including merit, qualification, experience, and abilities. Our employment policies will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex/gender, sexual orientation, gender identity or expression, transgender status, national origin, age, disability, marital or familial status, pregnancy, military/veteran status, genetic information, or any other characteristic protected by law. This policy governs all aspects of the employment relationship, including but not limited to selection, job assignment, compensation, discipline, promotion, termination, and access to benefits and training. Any employee who feels that he or she is or has been the victim of illegal discrimination or violation of that policy should immediately notify the Chief Administrative Officer or Human Resources. Employees may file a legitimate or good faith discrimination complaint without being subject to reprisal. #J-18808-Ljbffr