Procurement Analyst

Procurement Analyst

Join our team as a Procurement Analyst and play an important role in supporting the City's procurement operations while helping ensure transparency, efficiency, and accountability in the use of public resources.

We are seeking a detail-oriented, proactive professional to provide administrative and analytical support to the Procurement Manager, with a strong emphasis on contract administration. This position offers considerable independence and the opportunity to take ownership of assignments, improve processes, and contribute to the City's commitment to excellence in public service.

Our City Values in Action:

• Accountability: Demonstrate integrity, accuracy, and transparency while ensuring responsible stewardship of public resources.
• Empowerment: Take initiative, exercise sound judgment, and confidently manage assigned responsibilities with considerable independence.
• Innovation: Seek opportunities to improve processes, enhance efficiency, and bring forward creative solutions.
• Ownership: Take pride in your work, follow assignments through to completion, and deliver dependable, high-quality results.

Position Details

• Reports to: Procurement Manager
• Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Focus: Administrative and analytical support, with an emphasis on contract administration.

If you are organized, resourceful, and motivated to make a meaningful contribution to local government, we invite you to bring your skills, ideas, and commitment to public service to our team!

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Develops and issues solicitation documents with great attention to accuracy and detail. Methods of solicitation include Invitation to Bid (ITB), Request for Proposal (RFP), Request for Qualifications (RFQ) and other methods deemed in the best interest of the City of St. Cloud.
• Performs contract administrative duties for ongoing contracts.
• Facilitates public meetings, including but not limited to, pre-bid and pre-proposal conferences, site visits, bid openings and evaluation committee meetings.
• Evaluates responsiveness and responsibility of bidders and proposers and makes award recommendations to the Director.
• Drafts contracts, contract amendments, extensions and terminations to ensure compliance with contract requirements.
• Prepares City Council agenda items and resolutions.
• May participate in formal training of departments and vendors related to procurement processes, systems and contract management.
• Participates in the continuous improvement of systems, processes and procedures.
• Interprets technical, policy and regulatory information to plan and coordinate work.
• Maintains a contract register that provides historical information on the status of contracts; monitors the progress of contractors against contract requirements and deadlines; brings non-performance issues to the attention of the contractor and the Procurement Manager, makes recommendations on remedial actions.
• Performs other duties as required.

Bachelor's degree in business with major course work in procurement, inventory control or closely related field or an equivalent combination of education, training and experience.

Professional certification as Certified Professional Public Buyer (CPPB) or NIGP Certified Procurement Professional (NIGP-CPP) required at a minimum.

Five years of professional experience in Procurement.

Contract experience required, with a thorough knowledge of public procurement as it relates to the contract solicitation process, contract development and contract administration.

Must possess and maintain a valid state Florida Driver's License with an acceptable driving history.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to communicate. The employee is frequently required to remain stationary. The employee is occasionally required to remain stationary; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

The City of St. Cloud is an equal opportunity employer that prohibits discrimination, harassment, or retaliation in all of its employment practices based on race, color, religion, sex, age, national origin, disability, veteran or family status, genetic information, or any other status or condition protected by applicable state or federal laws. The City participates in employment eligibility verifications through E-verify. Veteran's preference is given in accordance with Florida Law.

Benefits

We believe our City employees to be our most valuable asset. To attract and retain those employees, we offer a competitive wages and benefits package including on-the-job training, seminars, and performance appraisals.

We invite you to look at the benefits the City of St. Cloud has to offer. We think you will find that the rewards of the job are equal to the challenge.

All of our Full-time regular employees are eligible for the city's benefits package, which includes:

• On-Site Employee Health Care Center - free for employees and their dependents on the health insurance plan
• Paid Vacation
• Sick Leave (Ability to roll over from year to year)
• 11 Paid Holidays for General Employees – Sworn Fire department employees can earn up to 156 holiday hours per fiscal year, and sworn Police Officers earn up to 116 holidays hours per fiscal year. (Both are prorated from the employee's start date.)
• One (1) Floating Holiday for General Employees.
• Medical and Dental Coverage
• Pension Plan
• Awards Programs
• Deferred Compensation Plan
• Discounted Automobile Insurance
• Employee Assistance Program
• Flexible Spending Account
• Flexible Work Schedules
• Holiday Bonus – subject to City Council approval
• Take-Home vehicles policy (Police Officers)
• Life and Accidental Death (One-time annual salary paid by City)
• Long Term Disability Coverage (paid by City)
• Management Leave
• Sick Leave Bank available for all employees - for Fire Union sick leave bank information, see union contract