Legal Billing Coordinator

Job Description

Job Description

We are looking for a Billing Analyst to join a legal organization in Saint Paul, Minnesota on a Contract basis. In this fully onsite role, you will partner with attorneys, legal staff, and the accounting team to keep client invoicing accurate, organized, and on schedule. This assignment is expected to run for several weeks to a few months, with the possibility of extending into a longer-term opportunity.

Responsibilities: • Oversee recurring client invoice activity from preparation through final distribution, ensuring deadlines and billing guidelines are met • Submit invoices through electronic billing systems and resolve submission issues to support timely payment processing • Monitor disputed invoices, document appeal status, and follow up on outstanding items with the appropriate parties • Review attorney time entries for completeness and accuracy, helping maintain billing readiness each cycle • Maintain billing records, reconcile data in spreadsheets, and produce reports that support accounting visibility • Work closely with attorneys and legal support teams to answer billing questions and keep the invoicing process running smoothly • Assist with accounts receivable-related billing matters and help address client-specific invoicing requirements • Learn and use firm billing tools and related software, including e-billing platforms, to support daily operations

*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.

Please submit your resume and call View phone number on click.appcast.io for review and consideration. • Previous experience in billing, accounting, or a detail-focused services environment • Strong Excel and spreadsheet capabilities, with the ability to manage and organize detailed billing data • Hands-on comfort working in software-driven environments and learning new systems quickly • High level of accuracy and attention to detail when handling invoices, time entries, and reporting • Ability to manage multiple deadlines effectively in a fast-paced, computer-intensive setting • Experience with electronic billing platforms is strongly preferred • Background in legal or other detail-focused services organizations is a plus • Familiarity with billing-related tools such as Aderant, accounts receivable processes, or similar systems is beneficial