Accounting Clerk

Salary: $35,580.00 - $39,138.31 Annually
Location : Athens, TX
Job Type: Full-Time Staff
Job Number: 202400257
Department: Accounting Services
Opening Date: 08/24/2026
Closing Date: 9/6/2026 11:59 PM Central


Description


The purpose of this position is to manage student accounts, provide financial support services, and ensure accurate cash handling and record-keeping at Trinity Valley Community College. This role assists students, faculty, and staff with account inquiries, payment processing, and financial transactions, while maintaining compliance with institutional policies and FERPA guidelines. Additionally, the position supports the business office by developing procedures, managing petty cash and athletic funds, and serving as the lead cashier, ensuring smooth and efficient operations across all campus locations.
REPORTS TO: Director of Accounting Services/Assistant Controller
SUPERVISES: None



Job Duties

• Assist students, faculty, administration, and the public with inquiries about student account balances and college-related information.
• Identify and resolve student account issues; direct students to appropriate offices and explain financial activities related to registration, refunds, and withdrawals.
• Help students set up authorized users on their accounts in compliance with FERPA.
• Provide technical support for the payment center, assisting with payments, payment plans, and student account portal issues.
• Maintain and balance the cash drawer daily; reconcile transaction receipts and ensure accurate accounting of funds.
• Manage petty cash and athletics game funds, including reconciliation and replenishment.
• Distribute accounts payable and work-study checks to students and staff as needed.
• Develop and update processes for the Accounting Clerk position; distribute training materials to campus cashier staff.
• Prepare and scan business office documents into the electronic filing system and securely dispose of confidential information.
• Serve as backup for the Accounting Specialist by assisting with tasks related to student accounts.
• Post charges and holds to student accounts as requested by various departments (Housing, Library, Athletics, etc.).
• Recommend and implement enhancements to accounts receivable policies and procedures.
• Act as lead cashier, assisting cashiers at all campus locations with processes and procedures.
• Represent the Business Office/Student Accounts at campus events, providing information on payments and refunds.
• Provide clerical support to Business Office staff, including handling mail, document preparation, and student communication.
• Perform other duties as assigned by supervisors.

Qualifications

EDUCATION REQUIRED:
High school diploma or GED with specialized courses in accounting, business, or closely related field
PREFERRED:
Associate degree
EXPERIENCE REQUIRED:
Two (2) years' experience in computerized clerical accounting applications, accounts receivable, cashiering, or related area
PREFERRED:
Experience in higher education.

Knowledge and Skills

• Typing/Data Entry
• Software proficiency - Microsoft Office
• Operating equipment - office or otherwise
• Written and oral communication
• Interpersonal and customer service skills
• Basic Math
• Bookkeeping
• Attention to detail
• Operational systems and procedures
• Organization

1. Health Benefits

• Medical Insurance: Comprehensive plans through the Texas Employees Group Benefits Program (GEA), including various PPO and HMO options. Coverage includes preventive care, hospitalization, and specialist visits.
• Dental Insurance: Includes coverage for routine dental care, major procedures, and orthodontia.
• Vision Insurance: Coverage for eye exams, glasses, and contact lenses.

2. Retirement Benefits

• Retirement Plan: Defined benefit pension plan through the Texas Retirement System (TRS), offering a predictable monthly benefit upon retirement based on years of service and salary. Faculty and Administration have the choice of enrolling in the Optional Retirement Plan (ORP) or TRS.
• Optional Savings Plans: 403(b) and 457(b) plans available for additional retirement savings, with options for pre-tax and Roth contributions.

4. Insurance Benefits

• Basic Life Insurance: Employer paid benefit.
• Optional Life Insurance: Employer paid benefit of 2x annual salary, with option to purchase additional life insurance.
• Dependent Life Insurance and Accidental Death and Dismemberment Insurance: Additional life insurance options available for employee and/or dependents.
• Short-Term Disability Insurance: Employer paid benefit that provides income replacement for short-term disabilities due to illness or injury.
• Long-Term Disability Insurance: Provides ongoing support for long-term disabilities, ensuring financial stability during extended periods of inability to work.

5. Employee Assistance Program (EAP)

• Confidential Support: Access to counseling and support services for personal and work-related issues, including mental health support, financial advice, and legal services.

6. Professional Development

• Training Opportunities: Access to job-related training programs, workshops, and seminars to enhance skills and career growth.
• Tuition Reimbursement: Financial assistance for educational expenses related to job advancement and professional development.

7. Additional Benefits

• Flexible Spending Accounts (FSAs): Tax-advantaged accounts for eligible medical expenses and dependent care.
• Employee Discounts: Access to various discounts on products and services (ERS Beneplace).
• Paid Leave: Generous time off with vacation, sick, and/or personal leave available depending on classification.

01


Do you have a high school diploma or GED?

• Yes
• No

02


Do you have two (2) years experience in computerized clerical accounting applications, accounts receivable, cashiering or related area?

• Yes
• No

Required Question