Accounting Assistant

Job Description

Job Description

Description:

Accounting Assistant
Job Description

Naples Heritage Golf & Country Club
Full-Time Position

Naples Heritage Golf & Country Club (NHGCC), located in Naples, Florida, is seeking to add a talented and driven, full-time Accounting Assistant for its active country club community. The community is made up of 799 units ranging from single family homes, condos, and villas. Amenities include: a beautiful 18-hole Audubon Certified golf course, fitness center, tennis/pickleball, bocce, dining and an active social calendar. NHGCC is a “welcoming environment in a pristine setting.”

Position Summary

The Accounting Assistant plays a key role in supporting the daily financial and administrative operations of the Club. This position is responsible for accounts payable processing, office administration, and member service support while providing day-to-day support for the reception function.

Essential Responsibilities

• Process and maintain accounts payable functions.
• Audit vendor invoices and ensure proper approvals have been obtained.
• Code invoices to appropriate general ledger accounts and enter transactions into Jonas Software.
• Reconcile vendor statements and investigate discrepancies.
• Assist with payments and prepare checks for management approval.
• Assist with maintaining accounts payable aging reports and check registers.
• Assist with managing vendor records, W-9 documentation, certificates of insurance, and warranty files.
• Process and track credit memos.
• Assist with reconciling monthly credit card statements and record transactions.
• Make and record bank deposits.
• Assist with daily sales posting, member payments, and other accounts receivable functions.
• Assist with month-end close activities and audit preparation.
• Assist with tracking capital project expenditures and maintain project cost records.
• Assist with daily administrative operations of the office.
• Support accounting and administrative departments with clerical functions.
• Answer incoming phone calls and provide member assistance as needed.
• Provide front desk coverage during absences or peak operational periods.
• Complete special projects and other assignments as directed.

Reporting Relationship

Reports directly to the Assistant Controller.

Qualifications

• Associate or bachelor’s degree in accounting, Business Administration, Finance, or related field preferred.
• Minimum of three years of accounting, bookkeeping, or office administration experience preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Experience with Jonas Club Software preferred.

Compensation

Hourly position, commensurate with experience and qualifications.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Professional Development Opportunities

Career Growth Opportunity

This position is designed to provide increasing responsibility in both accounting and office administration. The successful candidate will gain expanded accounting experience, and professional development opportunities that support future advancement within the organization.