Construction Operations Coordinator

Construction Project Coordinator

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset their home.

But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you're starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.

Join us and lay the foundation for your success. Apply today!

Job Purpose

The Construction Project Coordinator plays a pivotal role in providing support to Eco Soil operations through project setup, permitting, billing, forecasting coordination, and system management across BuilderTrend and Microsoft Business Central. This role partners closely with Sales, Operations, Project Management, and Finance to support accurate project execution, revenue tracking, and operational reporting.

Duties and Responsibilities

Sales & Job Setup

• Manage sales leads, customer profiles, job setup, and document repositories within BuilderTrend
• Configure project details and assign jobs to Project Managers
• Maintain sales pipeline reporting and injection start dates

Permitting & Compliance

• Manage STEERS permitting, permit submissions, approvals, and inspections
• Track permitting timelines and coordinate project closeouts

Change Orders & Revenue Tracking

• Manage change orders and forecasting updates within BuilderTrend and Excel
• Maintain alignment between sales, forecasting, and operational reporting
• Partner with the Branch Finance Manager to support reporting accuracy

Accounts Receivable & Billing

• Issue invoices and manage AR follow-up activities
• Maintain aging reports, collection notes, and customer communication
• Submit payment applications through customer platforms including Procore, KB Patrol, and Pulte

Production & Forecasting Support

• Update weekly revenue, KPI metrics, and production reporting
• Assist with month-end revenue reconciliation and discrepancy resolution
• Support forecasting accuracy with branch leadership and Finance
• Research and report operational discrepancies to the Branch Finance Manager

Warranty & Post-Completion Administration

• Manage warranty records, lot reporting, and post-injection documentation
• Review post-injection invoices and proposals

Qualifications

• 1-2 years of administrative support experience, preferably in field construction, working with commercial contractors.
• Requires excellent communication and interpersonal skills, including verbal and written communication.
• Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
• Knowledge of office management systems and procedures.
• High attention to detail and problem-solving skills.
• Strong Microsoft Excel skills including pivot tables, reconciliation logic, and upload templates
• Experience preparing ERP upload data, preferably within Microsoft Business Central
• Understanding of forecasting, AR processes, and month-end support
• Dedication to providing excellent customer service

Preferred Qualifications

• Commercial construction or specialty trade experience
• Advanced BuilderTrend experience including forecasting, invoicing, workflow management, and reporting
• Experience within private equity-backed organizations
• Exposure to Domo, Procore, or similar project management systems

Working Conditions

The Construction Field Coordinator will work in an office environment and will sit at a local branch.

Physical Requirements

This role will require standing, walking, moving, carrying, bending, reaching, handling, pushing and pulling, driving and lifting.

What We Provide

• Competitive Pay
• Employee Company Ownership Opportunities
• Industry Leading Training Programs
• Leadership Development and Career Growth Tracks
• Comprehensive and Affordable Benefits Package
• Top Workplace with Award Winning Culture