Grants Administrator

Grants Administrator

Housing Authority of the City of Los Angeles (HACLA), 2600 Wilshire Blvd., Los Angeles, CA

$92,788.80 - $114,150.40 Annually

At-Will Exempt

Flexible/Hybrid

Job Number: 26-49

Department: Policy and Innovation Department

Opening Date: 06/23/2026

Closing Date: Continuous

Characteristics of the Class

The Grants Administrator is responsible for grant activities both before and after the awards process including supportive research, response and implementation planning and the performance of grants administration duties for a wide variety of funding programs that vary in level of complexity. Although grants have a broad range, knowledge and experience with job training and workforce development is a plus.

Essential Functions

• Conducts research and assists with supportive process to identify and qualify funding opportunities from a variety of sources and varying complexity; Assists with applying for NOFA's, grants and other opportunities which includes writing, reviewing and preparing responses on behalf of HACLA to these opportunities.
• Writes moderate to complex documents such as applications, statements, technical reports, data sharing and other agreements, board reports, annual reports, presentations, stakeholder correspondence, and marketing and/or other materials in a variety of platforms and formats;
• Develops plans, organizes, coordinates, monitors, and with guidance supports programs and services rendered through grants by creating partnership and data agreements, establishing grant reporting approach, systems and tracks funding expenditures as well as leverage opportunities; this also includes monitoring deliverables, tracking compliance, drafting and/or compiling reports, tracking all participant expenditures by grant to ensure compliance, and supporting contract changes and renewals.
• Appraises grant programs with recommendations for improvements to enhance compliance and efficiency in achieving desired outcomes; monitors related programs and services for conformance and compliance to local, state, and federal regulations and grant implementation guidelines.
• Plans, helps conduct and/or attends meetings to provide information, enlist support, resolve issues with partners, program staff or the public; may represent the Housing Authority at business and community meetings; and/or give presentations.
• Works with other agencies and collaborates to ensure compliance with existing grants and to develop new collaborations for future grants.
• Coordinates and monitors the activities, schedules and deadlines of assigned grant programs including but not limited to interacting with federal, state, and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability.
• Develops, maintains and keeps current all grant-related filing and reporting systems and donor/partnership databases; may act as lead to administer draw requests for any funding source which operates through a "draw down" or reimbursement process. This likely includes developing and managing the system(s) for tracking grant expenditures and receivables, maintaining and verifying payment records, reviewing invoices and recording receipts in accordance with deadlines.
• Acts as primary correspondent with Finance Department during audit processes for grant audits, including but not limited to County, City and or outside auditors.
• Manages and inventories supportive services (books, bus tokens, flash drives, etc.) to ensure grant compliance.
• May be required to drive a vehicle to different sites and/or locations.
• All other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of the functions and scope of assigned grant programs; principles, practices, procedures and methods of grant management and principles and practices of public administration, research, methods, and techniques; principles and practices of budget preparation and control particularly pertaining to grants; grant planning and design; strong oral and written communication skills.

Ability to manage multiple projects and work assignments and effectively meet deadlines; evaluate and recommend improvements in grant operations, systems, procedures, policies and methods;; establish and maintain effective working relationships with others and deal tactfully and effectively with employees, representatives of other governmental bodies, collaborative partners, residents/clients and the public; develop and present ideas and concepts persuasively; interpret, apply and explain regulations, grant implementation guidelines, policies and procedures; utilize computers and software applications such as word processing, data base manager, spread sheets, and other software/applications relevant to the professional projects assigned and fields of specialty.

Minimum Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Communication, Business Management, Nonprofit Management, Finance, Public health, Social Work, or related field; AND at least three (3) years progressively responsible experience in community work of which at least two years included researching, developing and submitting grant proposals and performing grants administration duties.

License or Certificate: Possession of, or ability to obtain, an appropriate valid California Class C driver's license. Employees must maintain a driving record which meets the insurability requirement of the Housing Authority's carrier.

Application Process

Applications will be reviewed for relevant experience, education, and/or training. Applications must be detailed and complete for proper evaluation. Resumes may be included but may not be submitted in lieu of application content. Only the most-qualified applicants will be considered and may be invited to the interview and selection process.

SELECTION PROCEDURE Applications will be reviewed for relevant experience, education and training. The application must be detailed and complete for proper evaluation.

HIRING INFORMATION All job offers are contingent upon successful completion of a pre-employment evaluation, which includes: a post-offer medical examination (includes drug and alcohol screening), criminal records check, employment history and education verification, and documentation of the right to work in the United States. Candidates will start at step one of an eight step salary range unless there are special exceptions in accordance with agency Personnel Rules.

DISABILITY ACCOMMODATION Testing Accommodations: If you require an accommodation due to a physical, mental or learning disability, please call View phone number on click.appcast.io or email View email address on click.appcast.io no less than 72 hours prior to testing date for special assistance. Special testing accommodations may be arranged if verification of the disability is provided by a physician, rehabilitation counselor, or other authority. We are an Equal Opportunity/Affirmative Action Employer. Candidates who require a reasonable accommodation in any portion of the selection process should state their need in writing when submitting an application.

NOTE: The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice. Pursuant to the Housing Authority of the City of Los Angeles' Conflict of Interest Policy, new and existing employees are required to refrain from participating in activities, employment or enterprises, which are in conflict with public interest and/or with his or her duties as an employee of the Authority. A copy of the Conflict of Interest Policy may be obtained by visiting our website.