Payroll Assistant

Minimum Qualifications

Three (3) years of payroll experience.

Required Job Knowledge, Skills, Abilities

• Microsoft Excel, Word, Access, and Outlook
• Use of scanner to create electronic records
• Knowledge of records retention

Preferred Qualifications

• IRS forms
• Knowledge of Payroll Taxes
• Knowledge of Ellucian Colleague

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Our Culture

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III : Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

• Book or electronically file payroll adjustments, payroll reports, adjunct/overload sheets, and stipend documents; file and/ or create electronic payroll records for employee payroll files; create and maintain electronic payroll registers for records management/retention files.
• Time stamp, separate, and distribute payroll documents to appropriate staff; assist in balancing, verifying, calculating actual payrolls; inputting payroll data and generating payroll reports; assist in entering employee information into Colleague.
• Engage in written and/or oral communication with employees, department personnel, and outside vendors; answer payroll questions via telephone; direct walk‑ins to appropriate area to answer questions and/or concerns; create documents, make copies, fax documents; and respond to payroll e‑mails; pick up and drop off department mail.
• Assist Payroll staff with other department duties and deadlines.
  Other duties as assigned by supervisor.

Supplemental Questions

• Do you have three (3) years of payroll experience?
  • Yes, I do have the required experience.
  • No, I do not have the required experience.

Required Documents

• Resume
• Letter of Interest

Optional Documents

• List of Professional References
• Certification(s)

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.