Administrative Specialist

Summary Joining the Secret Service, Office of Protective Operations and Secret Service Police will allow you to use your expertise to provide administrative, clerical and office automation support using a variety of processes, methods, and techniques for protective and investigative activities. For definitions of terms found in this announcement, please click here. Responsibilities The selectee will serve as an Administrative Specialist in the Office of Protective Operations and Secret Service Police. Typical work assignments include: Manages a variety of administrative operations, including but not limited to financial/budget administration; billing; travel and credit card purchases; training; audits and inspections; recruitment; evidence and inventory controls; property inventory; records management; human resources management and administrative functions; and other duties as assigned. Uses a variety of office automation programs, applications, tools, and systems to generate reports, graphics, charts, graphs, and PowerPoint presentations, as well as metrics and data analytics that senior-level stakeholders can use to communicate budget formulation and resource allocation. Uses best practices when working with a variety of financial and administrative reporting systems to process financial/budget transactions, travel, purchasing, credit card transactions, and personnel actions. Develop reports, memorandums, and procedures that clearly articulate applicable information to assist in completing tasks, responding to external audits, and detailing the need and allocation of financial resources in a clear and concise manner. Reviews and evaluates assigned special projects and/or action documents submitted to ensure information aligns with the request(s); that appropriate coordination has been accomplished; procedural requirements have been met; style, composition and grammar are correct; and appropriate annotations are correctly applied, ensuring compliance with all applicable guidance and procedures. Apply for this exciting opportunity to impact on the efficiency and effectiveness of the agency's protective operations. This Administrative Specialist position starts at a salary of $85,447, GS-11, step 1 with potential to $111,087, GS-11 step 10. Requirements Conditions of Employment U.S. Citizenship is required. Males born after 12/31/1959 must be registered for Selective Service If selected for this position, you will be required to: Obtain and maintain a top-secret Tier 5 clearance. For more information visit OPM Mythbuster Page. Submit to random drug testing while you occupy the position. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To be considered qualified for this position you must meet the following qualification requirements for the respective grade level in which you are applying. You qualify for the GS-11 level (starting salary $85,447.00) if you possess one of the following one year of specialized experience equivalent to the GS-09 level performing duties such as: Providing administrative support to the organization/office. Advising management and staff on administrative policies and procedures. Managing/coordinating administrative functions (i.e. inventory/property management, procurement, financial/budget, training). Training administrative support staff. OR Ph.D. or equivalent doctoral degree, LL.M. OR 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR A combination of education and experience may be used to qualify for this position if the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Time-In-Grade requirements also apply to current competitive service employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50, "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). You may need to submit more than one SF-50 to comply. The qualification requirements listed above must be met by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Education For positions with an education requirement, or if you are qualifying for a position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. Unofficial transcripts will be accepted that includes your name, the name of the educational institution, course title(s), number of credits, grade, and date of completion. An official transcript will be required if you are selected. Additional Information DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to View email address on click.appcast.io. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and unit occur. Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger).