Healthcare Coalition Preparedness Coordinator

Job Description

Job Description

HCC Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned Region for issues relating to Division of Emergency Preparedness goals and objectives.

Healthcare Coalition Preparedness Coordinator
The Healthcare Coalition Preparedness (HCC) Coordinator serves as primary point of contact for hospitals, healthcare organizations and any applicable coalition partner within their assigned District for issues relating to Division of Emergency Preparedness goals and objectives. The Healthcare Coalition Preparedness Coordinator serves at the direction of the Director of District and Local Readiness and respective DEP Area Supervisor to their area.
The overarching responsibility of the Healthcare Coalition Preparedness Coordinators to identify overall preparedness gaps and needs of hospitals, healthcare organizations and any applicable coalition partners within their District, communicate with them and assist in directing to information and other resources appropriate to address their needs. It is also the responsibility of the Healthcare Coalition Preparedness Coordinator to work closely with the Regional PHEP Coordinator to help facilitate coordination between local public health and healthcare partners on preparedness efforts that would require or benefit from collaboration between the two programs entities.

Essential Duties & Responsibilities:
Communicate regularly with the DEP District & Local Readiness Manager to share the needs, challenges, and accomplishments of the healthcare organizations within the assigned District and to receive instructions and guidance.
Participate in -Division of Emergency Preparedness conference calls and staff meetings as scheduled by the respective program manager and DEP Area Supervisor.
Attend scheduled District Coalition meetings along with the Regional PHEP Coordinator assigned to the District as well as any additional healthcare related meetings or events as assigned by DEP Area Supervisor.
Identify and communicate any planning, training, and exercise support needs or activities to DEP DLR Manager.
Provide guidance and answer questions on preparedness efforts or direct them to where they may obtain the requested guidance when necessary.
Assisting tracking grant deliverable progress and completion during preparedness activities, data collection efforts, and inventory tracking as directed.
Complete any reporting and/or tracking forms and documents as identified and requested by DEP DLR Manager and/or Director.
Act as the liaison to the additional members on behalf of the Coalition by distributing and communicating coalition informatics, i.e., marketing brochure containing contact information, standing meeting info, etc.
Establish program objectives, KPIs, and actions to achieve them.
Develop, update, and monitor all policies and procedures related to the program area.
Interpret and explain policies, rules, regulations, or laws to leadership or customers.
Implement corrective action plans to solve program problems.
Analyse, prepare, and disseminate monthly and annual program reports.
Review budget and make budgetary recommendations to improve the program area finances.
Ensure program requirements meet federal and state policies and grants compliance.
Coordinator and deliver communication plans and communications.
Individuals in this role should minimally be able to articulate or demonstrate the following:
Demonstrate proficiency & independence utilizing Microsoft suite (Teams, PowerPoint, Excel, Outlook, etc)
Specialized knowledge in program subject matter obtained through experience and/or education.
Specialized knowledge of program area including pertinent rules and regulations.
Extensive knowledge of all source materials and references including federal and state laws governing the programs.
Ability to develop and implement new principles and policies and discern any far-reaching implications.
Ability to communicate orally and in writing
The ability to apply general rules to specific problems to produce answers that make sense.
Ability to work effectively with a wide variety of stakeholders.
Working knowledge of accounting and budget principles.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.