Administrative Assistant - Sandy

Job Description

Job Description

COMPANY DESCRIPTION

AMP is committed to promoting the safety and well-being of the citizens of the State of Utah through effective community-based supervision of offenders by professional individuals who strive to make a positive impact upon their community. Our mission is accomplished by: Enforcing Court Orders; Advocating for victim’s rights and restitution; Conducting investigations and formulating an articulated recommendation for the Court to be used in the administration of justice; and Facilitating offender rehabilitation/resocialization into the surrounding community.

We are committed to helping people—regardless of their past choices, present struggles, or future obstacles—to build the capacity and courage to change their lives.

• We tailor our services to each individual’s unique needs, risks, and strengths and believe the most effective programs are evidence-based, family-focused, and trauma-informed.
• We are committed to engaging the community by leveraging partnerships and resources to maximize our clients’ opportunities for success.

Our team:

We recognize that each AMP staff member is critical. We are a team strengthened by our diversity of backgrounds, perspectives, and talents and united by a common purpose.

We are determined to continuously enhance our knowledge and skills, evaluate our results, and learn from our successes and failures.

Our impact on the community:

We believe public safety is best protected through alternatives to incarceration that combine accountability and support with empowerment and opportunity.

We are committed—through continuous innovation and the strategic disruption of ineffective responses to crime, addiction, and mental illness—to creating solutions for some of the city’s most difficult public safety and public health challenges.

Probation Case Managers supervise a caseload of low to medium risk offenders sentenced to Private Probation, electronic (ankle) monitoring and drug testing. We are growing and have several open positions (Logan, Brigham City, Ogden, Farmington, Sandy, Tooele, St. George) around the State of Utah part-time and full-time positions are available. A clean criminal history and bachelor’s degree are REQUIRED. Experience working in the probation field is preferred but other similar fields are acceptable. Pay depends on experience.

PRIMARY RESPONSIBILITIES:

Small and busy office that coordinates services performed statewide for Case Managers and needs a reliable Administrative Assistant. A positive attitude, careful attention to detail, and excellent communication skills are a must!

• Be available at agreed upon schedule since this is a small office in need of constant coverage. Normal office hours start at 8:30 or 9:00 am and would end at 6:00 pm.
• Answer phones professionally, take appointments in an online database, thoughtfully and carefully research and respond to, or redirect, inquiries.
• Detailed processing of files and records for pickup, delivery, scanning and mailing under strict time requirements.
• Greet clients, explain and review necessary paperwork, and assist Case Managers during appointments.
• Accurate, timely data entry and updates.
• Generate letters and forms from templates and assemble correspondence and files.

EDUCATION / EXPERIENCE:

• High School diploma required; Associates or Bachelor’s Degree preferred
• 2+ years’ experience working in an administrative capacity

REQUIRED HIGH PROFICIENCY:

• Microsoft Windows 7 or above
• Microsoft Word
• Keyboarding at 40+ wpm
• Ability to accurately organize materials, calculate deadlines, take measurements
• Proofing text documents for accuracy and consistency

OTHER SKILLS & QUALITIES: A successful applicant will:

• Be professional and positive with co-workers, clients, and customers in person, by phone, and by e-mail.
• Be meticulous about spotting issues and evaluating solutions.
• Prioritize multiple tasks effectively, and calmly handle frequent changes in priorities.
• Maintain strict confidentiality of sensitive information.
• Be willing and able to learn new technologies and procedures.

PHYSICAL CAPABILITIES

• Frequent prolonged sitting, reaching, bending, stooping, squatting
• Lifting up to 50 pounds