Program Coordinator

Job Posting Title: Events Program Coordinator, School of Law Hiring Department: School of Law Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS General Notes The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) Vision, dental, life, and disability insurance options Paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) Flexible spending account options for medical and childcare expenses Training and conference opportunities Tuition assistance Athletic ticket discounts Access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital Metro buses with staff ID card Purpose Plan and execute internal event requests from Faculty, Staff and Students at the University of Texas School of Law ensuring that all events run smoothly and are aligned with the Law School's mission of excellence. Responsibilities Under the leadership of the Director of Alumni Events, the Event Coordinator will assist with the planning and execution of Texas Law alumni events by following established event production templates and The University of Texas policies and procedures. Responsibilities include, but are not limited to, creating event registration pages, maintaining the event calendar, coordinating event requests, submitting work orders, processing payments, submitting contracts, developing event timelines, scheduling planning meetings, tracking and compiling event metrics, preparing event supplies, and maintaining organized event inventory and event files. Coordinate on-site event operations, including assisting with event setup and teardown, staffing check-in tables, and successfully managing multiple responsibilities simultaneously during events. Occasional travel and work outside of normal business hours, including evenings and weekends, is required. Assist with event outreach initiatives using communication platforms. Proofread event communications for accuracy and consistency, and collaboratively manage the Events inbox by monitoring, prioritizing, and responding to inquiries in a timely and professional manner. Perform other related duties and responsibilities as assigned. Required Qualifications Bachelor's degree. Three years of experience coordinating a wide range of events. Excellent communication skills and detail oriented. Demonstrate the ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet deadlines. Show initiative and good judgment. Able to work independently and as a part of a team. Strong positive interpersonal and customer service skills. Must be composed and professional under stress to effectively represent the Law School. Proficiency in MS Outlook, MS Excel, and MS Word. Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than the required years of experience in event coordination. Excellent project management and organizational skills. Salary Range $50,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard. Lifting and moving as associated with set up and break down of events. Duties require some evening and occasional weekend work to coordinate special events and programs as needed. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr