Payroll and Accounts Payable/Accounts Receivable Clerk

Payroll And Accounts Payable/Accounts Receivable Clerk

Company: Harris Fabrication

Job Classification: Non-Exempt, Full-Time

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Reporting Relationship: General Manager

Primary Accountabilities:

The Payroll and Accounts Payable/Accounts Receivable Clerk is responsible for processing payroll and maintaining/tracking payable and receivable transactions and assisting with budget management and cash flow related processes.

Major Duties:

• Collects and verifies timesheets.
• Enters employee information and payroll data into payroll software.
• Calculates payable hours, commissions, bonuses, taxes, and deductions.
• Processes new employees and terminations.
• Issues and delivers payroll payments to employees.
• Investigates and resolves payroll discrepancies.
• Maintains and updates payroll records.
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Performs additional duties as assigned.

Qualifications:

• High school diploma or equivalent required; associates or bachelor's degree in Accounting, Finance or Business Administration preferred.
• Two (2) years of relevant experience required.
• Advanced skills with accounting and/or payroll software and programs preferred.
• Computer software training in Microsoft Excel and Word is required.
• Ability to demonstrate a personality which is pleasant and mature.
• Ability to organize and complete several tasks simultaneously.
• Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
• Ability to interpret and apply administrative policies, rules, regulations and procedures.
• Proficient in intermediate math principles, including arithmetic computations.
• Must possess a knowledge of modern office practices, procedures and equipment, including computers, calculators, typewriters, copiers and other standard office equipment.

Physical Demands:

• Ability to sit and stand for extended periods of time.
• Ability to read computer screens, written documents, and email.
• Ability to lift and move up to twenty-five (25) pounds.

Work Environment:

• Professional and deadline-oriented environment in a production setting.
• Interaction with co-workers and customers.