Senior Assistant Property Manager

Senior Assistant Property ManagerUnder the supervision of the Property Manager, the Senior Assistant Property Manager is responsible for assisting in all areas defined as a part of the Property Manager job description. This is a management role that will directly and indirectly supervise individuals, building staff, operations, and coordinate the various functions. Primary responsibilities include ensuring client facilities generate a satisfactory cash flow, the property is maintained in accordance with client standards and requirements and customer satisfaction.Essential Functions and Responsibilities:Manage the building staff in the absence of the Property Manager or General Manager. Includes all managerial functions, which are included in the Property Manager and General Manager job descriptions, or as directed by the managerResponsible for all building correspondence to and from clients, tenants and vendors as directed by Property Manager or General ManagerEnsure all property files are prepared and maintained in an orderly and logical manner, including leases and contractsObtain aging report on behalf of Property Manager or General Manager and follow up on all delinquencies, utilizing C&W or client-directed policiesEnsure invoices are processed in accounting with appropriate back-up and according to established proceduresPrepare lease abstracts for all tenants and monthly rent roll for management reviewCoordinate tenant move ins and move outs, including furniture delivery and pick upCoordinate tenant requests for above standard work. Obtain estimate, provide proposal, release work, and invoice tenant for such workOversee maintenance of work order and purchase order systemsResponsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to dateUpdate and maintain office procedures in the property Operation's Procedure ManualEnsure Certificates of Insurance for tenants and vendors are up to dateOversee the processing of management and maintenance staff hours, expense reports, check requests for review and approvalEnsure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely mannerResponsible for aspects of annual budgets preparation, CAM reconciliations, and monthly financial reports, as well as preparation of bank deposits, if processed at on site management officeResponsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by managementParticipates in performance oversight of all service contractors who perform contract servicesOversee aspects of tenant improvement work with management oversightKey Competencies:InitiativeOrganization SkillsTime Management SkillsCommunication Proficiency (oral and written)Customer FocusMulti-TaskingSense of UrgencyImportant Education:Bachelor's Degree in BusinessImportant Experience:2+ years of real estate property management or related experienceAdditional Eligibility Qualifications:Active Real Estate license in the state worked in OR RPA or CPM professional designation(s)Basic understanding or computer software programs and base building systemsBasic understanding of the reconciliation process for CAM, insurance and real estate taxes, and lease termsAbility to assign tasks and manage others' workloadsWork Environment:This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear.Other Duties:This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.