Senior Accounts Payable Specialist at Segrera Associates in Miami Beach, Florida

Senior Accounts Payable Specialist

Our client is seeking a detail-oriented Senior Accounts Payable Specialist to manage day-to-day AP operations and support accurate, efficient financial processes. This role is 100% onsite in the Brickell area.

This position will be responsible for processing invoices and purchase orders, managing vendor relationships, preparing payments, reconciling accounts, and supporting month-end and year-end close activities. The ideal candidate has strong hands-on Accounts Payable experience, excellent attention to detail, and a solid understanding of accounting principles. Experience identifying and preventing payment fraud, improving processes, and working in a fast-paced environment is highly valued.

Key Responsibilities

• Set up and maintain vendor accounts and process invoices and purchase orders accurately and timely.
• Review invoices for accuracy, proper approvals, and compliance with company policies.
• Research and resolve invoice discrepancies and payment issues.
• Prepare and process vendor payments, including ACH, wires, and other payment methods.
• Maintain accurate AP records and ensure timely processing of transactions.
• Assist with month-end and year-end close activities.
• Prepare journal entries and reconcile Accounts Payable accounts.
• Prepare and review AP aging reports.
• Analyze vendor payment activity and assist with variance analysis and financial reporting.
• Communicate with vendors regarding invoices, payments, account balances, and discrepancies.
• Validate and confirm vendor banking information and assist with payment testing.
• Maintain strong vendor relationships while resolving issues in a timely and professional manner.
• Follow company policies, accounting procedures, GAAP, and applicable regulatory requirements.
• Maintain strong internal controls around vendor setup and payments.
• Assist with internal and external audits by providing AP documentation and transaction support.
• Help identify and prevent potential payment fraud.
• Identify opportunities to improve AP processes, efficiency, and accuracy.
• Support the implementation of new accounting tools and technologies, including automation and AI solutions.
• Help streamline processes while maintaining data integrity and strong internal controls.
• Partner with Finance, Procurement, Operations, Legal, Treasury, and other departments to resolve AP-related issues.
• Provide AP support for various business initiatives and projects.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of Accounts Payable or financial operations experience.
• Strong understanding of Accounts Payable processes and accounting principles.
• Experience processing invoices, purchase orders, ACH payments, and wire transfers.
• Strong Excel skills and experience with accounting/ERP systems.
• NetSuite experience is a plus.