A/P SPECIALIST

Accounts Payable Specialist

Location: The Woodlands, Texas

Key duties and responsibilities

• Invoice Processing and Verification: Receiving, reviewing, and verifying vendor invoices for accuracy and completeness, including performing a three-way match (comparing invoices, purchase orders, and receiving reports) to ensure that the goods or services were received and the prices match.
• Invoice Entry: Accurately entering vendor and invoice data into the accounting or Enterprise Resource Planning (ERP) system.
• Reconciliations: Assisting with the reconciliation of vendor statements against internal records to identify and resolve discrepancies.
• Payment Preparation and Processing: Preparing and processing payments (checks, ACH, wire transfers) to vendors according to established payment schedules and company policies.
• Vendor Communication: Responding to vendor inquiries, resolving billing discrepancies, and maintaining positive relationships with external suppliers.
• Record Keeping and Administration: Maintaining organized and accurate financial records, including filing paid invoices and other supporting documents. Assisting with month-end closing tasks and the preparation of financial reports. Performing general administrative tasks as needed within the accounting department.

Qualifications and skills

• Technical Skills:
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong data entry skills with a high degree of accuracy.
• Soft Skills:
• Attention to detail: Essential for catching errors and ensuring accuracy in financial records.
• Communication skills: Important for interacting with vendors and internal teams.
• Organizational and time management skills: Necessary for handling multiple invoices, deadlines, and maintaining records effectively.
• Problem-solving skills: For resolving discrepancies and other issues that may arise.

Experience Required:

• High school diploma or equivalent
• Minimum of two years of data entry experience