Accounts Payable Coordinator

Job Description

Job Description

Cemen Tech Inc. — the world leader in volumetric concrete technology is entering an exciting new era of growth, innovation, and opportunity. We’re building a workplace where employees are valued like family and rewarded for their hard work.

• Employee Ownership (ESOP) – As an employee-owner, you share in the company’s success while building long-term financial security and retirement value for you and your family.
• 100% Paid Health Insurance – Keep more of your paycheck with company-paid premiums.
• Great Benefits & Perks – Paid time off, parental leave, 401(k), bonuses, and more.
• Strong Team Culture – Work in a supportive, innovative, and team-focused environment.
• Employee Appreciation – Enjoy company events, holiday meals, service awards and local sporting event tickets.

The Accounts Payable Coordinator is responsible for supporting Cemen Tech’s accounts payable process through the effective use of automated invoice processing, payment, and expense management platforms. This role is focused less on manual invoice entry and more on monitoring system workflows, resolving exceptions, coordinating approvals, maintaining vendor data accuracy, and ensuring invoices and payments are processed timely and accurately.

This position works heavily within technology platforms including Medius, Corpay, Concur, the company’s ERP system, and other accounting tools. The ideal candidate is detail-oriented, comfortable working in multiple systems, and able to troubleshoot process issues while communicating effectively with vendors, internal approvers, purchasing, receiving, and accounting team members.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

More specifically, the role will:

• Monitor daily invoice activity within Medius and other AP workflow systems.
• Review invoice exceptions, including purchase order mismatches, receiving discrepancies, coding issues, duplicate invoice warnings, vendor setup issues, and approval delays.
• Coordinate with purchasing, receiving, operations, and department managers to resolve invoice exceptions and keep invoices moving through the workflow.
• Ensure invoices are accurately coded, routed, approved, and posted in accordance with company policies and accounting procedures.
• Review and maintain vendor records, including W-9 information, payment terms, remittance details, tax information, and contact information.
• Support payment processing through Corpay, including payment file review, vendor payment issue resolution, and reconciliation of payment activity.
• Assist vendors with invoice status, payment timing, remittance questions, and account statement inquiries.
• Review vendor statements and identify missing invoices, unapplied credits, duplicate billings, or past-due items requiring follow-up.
• Help maintain clean AP aging by actively following up on blocked, rejected, disputed, or unapproved invoices.
• Assist employees with Concur expense reports, corporate card questions, receipt issues, coding questions, and workflow troubleshooting.
• Reconcile AP-related accounts and clearing accounts as assigned.
• Maintain organized electronic documentation to support internal inquiries, audits, vendor research, and month-end close.
• Identify recurring AP issues and recommend process improvements to reduce exceptions, improve automation, and strengthen controls.
• Support month-end close activities related to accounts payable, accrued expenses, prepaid expenses, credit card activity, and vendor activity.
• Assist with 1099 reporting, vendor compliance, and other annual AP reporting requirements.

• Participate in testing, training, and process documentation related to AP systems and workflow improvements.
• Perform other accounting and administrative tasks as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in related field or equivalent experience.
• 10-key, Word, Excel, Outlook, AP automation software like Medius , Corpay and Concur, and general ERP usage
• Copier, Scanner and Printers.

CORE VALUES – Listed in bold below are Cemen Tech’s six Core Values including an example of each Core Value.

• Positive Mindset - We know our attitude affects our performance.
• Ingenuity – Better, Faster, Easier
• Accountable - We accept responsibility for our actions.
• Do the Right Thing - We will stay productive and be contributors.
• Engaged - Listening to understand...acting to accomplish.
• Safety - We will reinforce safe habits by our own actions.

COMPETENCIES

To perform this position successfully, individual should demonstrate the following work competencies:

• Problem Solving - Identifies and resolves issues in a timely manner.
• Communication Skills – Speaks clearly, listens and receives clarification, respond to questions.
• Dependability - Follows instructions, responds to management direction, and takes responsibility.
• Quality Assurance - Demonstrates accuracy and thoroughness.
• Ethics/Professionalism - Treats people with respect; Works ethically and with integrity.
• Organizational Support - Follows policies and procedures.
• Judgment - Exhibits sound and accurate judgment.
• Safety and Security - Observes safety and security procedures; Uses equipment properly.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee:

• Must be able to occasionally stoop or bend.
• Must be able to regularly use hands and arms.
• Must be able to regularly stand and walk.
• Must be able to lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close, distance, color, and peripheral vision.

ENVIRONMENTAL ADAPTABILITY

The noise level in the work environment is usually moderate.

Cemen Tech, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with Cemen Tech, Inc.