Contracts Manager

REQUIREMENTS AND PREFERENCES

****This is an in-person position, not remote *****


The Broward County Board of County Commissioners is seeking qualified candidates for the position of Contracts Manager (Purchasing Manager classification) to help develop and supervise the newly established Vendor Management Office (VMO) section within the Purchasing Division. The County's Purchasing Division is nationally recognized, having continually received the National Procurement Institute's Achievement of Excellence in Procurement (AEP) Award, the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.

This new role is charged with leading a newly established VMO to establish a program for the organized and systematic management of the County's overall, enterprise-wide, procurement contracts. Supervising the activities of the VMO, goals include optimizing our contracts, contracting strategies, and strategic supplier relationships to better manage the County's business and commercial vendor relationships to meet the County's goals. We look to incorporate the best industry practices in developing and managing contracts and also envision the redevelopment of the County supply base, improving supplier relations, developing a County-specific vendor certification program to improve vendors' understanding of County business processes, improve vendors' competitiveness, manage contract disputes, and improve innovation provided by suppliers and contracts to enable better value, cost management and reduce process cycle times and business risks. Development of technology tools and applications to manage contracts may be needed.

The position also plays a key role supporting procurement staff and internal customers by developing and implementing strategic plans, developing data for better analysis to improve contract management, and identify and improve performance of the Purchasing Division across the County and/or within its individual departments and divisions.

The ideal candidate must have both professional knowledge and practitioners' experience managing the corporate body of contracts, with appropriate leadership competencies, skills, and temperament to provide an ability navigate the cultural dynamics of a diverse stakeholder universe, to include the various branches government leadership (i.e., executive, legislative and judicial).

Additionally, the ideal candidate will be responsible for receiving and responding to vendor inquiries, meeting with vendors, facilitating and resolving disputes, and disseminate information on County business opportunities; via web sites, conferences, and other appropriate means with the goal of increasing interest and enhancing competition.


The position will undertake marketplace research to support development of procurement strategic plans, provide feedback to vendors, and assist in arranging training on topics on Contract Management, Contract Administration, Contract Negotiation, Supplier Relationship Management, Strategic Sourcing, etc. Additional duties may be assigned as needed.

General Description:

Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system.

Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Minimum Education and Experience Requirements:

Bachelor's degree from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields.

Requires six (6) years in a Contract Management role within a public or private purchasing operation, including four (4) years of supervisory and related project management experience.

Preferences:

• Master's degree of higher from an accredited college or university with major coursework in law, public or business administration, supply chain management, marketing, communications, logistics or related fields.
• Certified Supplier Relationship Management
• Certified Contract Management from the World Commerce and Contracting Association (WorldCC)
• Certified Institute of Supply Management (ISM)
• Certified National Contract Management Association (NCMA)
• Certified Professional Public Officer (CPPO)
• Certified Professional Public Buyer (CPPB)
• Certified Procurement Professional (CPP)
• Project Management Professional (PMP)
• 1+ years or more of advanced experience using PeopleSoft modules: Strategic Sourcing, Purchasing, E-Procurement, Procurement Contract, E-Supplier and/or Supplier Contract
• One (1) year + or more experience in electronic bidding system(s)

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.

Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.

Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.

Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.

Actively participates in meetings at various levels regarding potential, planned and in progress projects.

Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.

Performs related work as assigned.

Competencies

• Manages Complexity : Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Asks questions to encourage others to think differently and enrich their analyses of complex situations. Accurately defines the key elements of complex, ambiguous situations.
• Balances Stakeholders : Anticipates and balances the needs of multiple stakeholders. Ensures that own efforts meet the needs and requirements of internal and external stakeholders. Works to identify all relevant issues and satisfy the interests of multiple stakeholders during the decision-making process.
• Strategic Mindset : Seeing ahead to future possibilities and translating them into breakthrough strategies. Knows what to prioritize for the greatest strategic impact on the organization. Takes industry and market trends into account in decisions. Explores possibilities that may impact the team or organization in the future.
• Resourcefulness : Secures and deploys resources effectively and efficiently. Coaches others on how to determine the resources needed and how to obtain them in order for objectives to successfully complete their objectives and how to conserve resources. Optimizes team resources across multiple objectives to maximize their value.
• Directs Work : Provides direction, delegating, and removing obstacles to get work done. Delegates considerable responsibility to staff with clear expectations and targeted guidance, removing obstacles. Fosters highly efficient teams; tracks team performance with appropriate metrics and provides feedback.
• Plans and Aligns : Plans and prioritizes work to meet commitments aligned with organizational goals. Strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Ensures Accountability : Holds self and others accountable to meet commitments. Measures and tracks team's and own performance, and helps the team learn from success, failure, and feedback. Adheres to, and enforces, goals, policies, and procedures.
• Drives Results : Consistently achieves results, even under tough circumstances. Creates a feeling of energy and an emphasis on excellence in the team, using productive behaviors. Builds a strong sense of urgency to exceed goals and beat deadlines. Ensures that the team pushes through obstacles and establishes a superior track record.
• Builds Effective Teams : Builds strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Holds constructive dialogue with the team regularly; takes multiple perspectives into account when making decisions. Commits to and prioritizes the team's decisions in most situations; conveys team spirit.
• Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

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Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at View phone number on click.appcast.io or email View email address on click.appcast.io to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.