Administrative Associate I

Requisition Details

GENERAL REQUISITION INFORMATION


EEO Statement:


UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location
Omaha, NE


Requisition Number:
Staff_14649


Department
Orthopaedic Surgery 50000519


Business Unit
College of Medicine


Reg-Temp
Full-Time Regular


Work Schedule
Monday - Friday, 8:00AM - 5:00PM


Remote/Telecommuting
No remote/telecommuting opportunity


Position Summary


Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.

Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.

Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.

Position Details

Additional Information

Posting Category
Operations


Working Title
Administrative Associate I


Job Title
Administrative Associate L1


Salary Grade
AB15H


Appointment Type
C2 - REG OFF/SERV HRLY


Salary Range
$23.173 - $34.760/hourly


Job Requisition Begin Date
04/09/2026


Application Review Date
04/17/2026


Review Date Information:


Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications


Required Education:
High School education or equivalent


If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)


(Will consider six years related post high school education/experience)

Required Experience
6 years


If any experience is required, please specify what kind of experience:


Increasingly responsible administrative support experience

(Will consider six years related post high school education/experience)

Required License
No


If yes, what is the required licensure/certification?

Required Computer Applications:
Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint


Required Other Computer Applications:
Transcription Module


Required Additional Knowledge, Skills and Abilities:


Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.
Must possess a high degree of integrity, flexibility, reliability, and dependability.

Ability to exercise a high level of discretion in handling confidential and sensitive information.

Advanced knowledge of organizational management, office management.

A high degree of self-discipline and motivation.

Ability to keep current in a thorough understanding of the entire institution.

Ability to work independently.

Preferred Education:
Bachelor's degree or equivalent


If any degree/training is preferred, please specify the type:


Business related

Preferred Experience:


Experience in a medical or academic environment as a chair's executive assistant or as an executive assistant in a corporate environment.

Preferred License:
No


If yes, what is the preferred licensure/certification?:

Preferred Computer Applications:
SAP


Preferred Other Computer Applications:
EPIC Medical Record system


Preferred Additional Knowledge, Skills and Abilities:

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