Lease & Billing Coordinator

Leasing Administrator

We are looking for an organized and detail-driven Leasing Administrator to manage the processing of lease and cash transactions, ensuring compliance, accuracy, and smooth day-to-day operations. As a key support role within the sales team, you will be responsible for reviewing and processing lease documentation, coordinating with lenders, and handling various administrative tasks. This role offers an opportunity to collaborate with multiple teams and provide crucial support to ensure seamless execution of leasing transactions.

Key Responsibilities:

• Lease Documentation Processing: Review and process lease documentation based on specifications provided by the sales team and company policy, ensuring all documentation is complete, accurate, and compliant.
• Administrative Support: Maintain organized files, prepare letters, and handle other record-keeping tasks to ensure efficient documentation and communication.
• Invoicing & Billing: Generate invoices for cash orders, leases, and other services provided by the company, ensuring accurate and timely invoicing.
• Communication with Lenders: Coordinate with lenders for credit approvals, buyouts, funding, and other required items to ensure lease transactions are completed without delay.
• Follow-ups: Collaborate with internal teams and clients to follow up on specific lease transactions, ensuring all parties are kept informed and actions are taken promptly.
• Sales Documentation Preparation: Prepare necessary sales documentation for submission to the Commission department, ensuring all details are accurate.
• Additional Administrative Tasks: Perform other administrative duties as assigned, supporting the leasing and sales teams as needed.

Required Qualifications:

• Education: Associate degree or equivalent work experience preferred. Training is provided for the right candidate.
• As part of our employment requirements, all team members must provide a valid photo ID and have consistent access to reliable transportation

Skills:

• Strong written and verbal communication skills, with the ability to communicate effectively at all levels.
• Detail-oriented, with the ability to handle multiple tasks while maintaining accuracy and meeting deadlines.
• Proven team player with the ability to collaborate effectively with various departments.
• Strong multi-tasking skills and the ability to plan and prioritize workload.
• Interpersonal skills that foster positive relationships with team members, clients, and management.
• Proficiency with Windows and Microsoft Office software (Excel, Word, PowerPoint) for document management, reporting, and communication.
• Excellent organizational skills and a commitment to providing high-quality customer service.
• A self-motivated individual who is able to take initiative and work independently when needed, but also thrives in a team-oriented environment.

Physical & Environmental Demands

• Frequent use of office equipment, including computers, copiers, phone systems, and other relevant technology, to support daily tasks and operations.
• Ability to remain seated for extended periods while performing office duties and occasional lifting of up to 15 pounds (e.g., handling files, office supplies, or light equipment).
• Standard office environment, requiring occasional light physical activity such as filing, organizing materials, and moving office supplies.

Benefits:

GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through BlueCross BlueShield of Illinois (BCBSIL). Health options include a choice of 2 PPO plans, a High Deductible Health plan and a HMO. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.

FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.

PERMISSIVE TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off. Managers may impose a limit to requests for time off based on performance and tenure.

PARENTAL LEAVE: Proven IT offers a generous parental leave policy for new parents. After 24-months of employment, Proven provides full-time regular employees with 90-days of paid Maternity leave and 10-days of paid Paternity leave. Employees with less than 24-months of service may take the same amount of unpaid time off.

FITNESS CENTER: Proven IT offers a free on-site fitness center at the Tinley Park headquarters office location to all employees from 24/7 Monday through Sunday. Employees utilize the gym equipment at their own risk.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.