Scheduling and Support Coordinator

divh2Scheduling And Support Coordinator/h2pThe Scheduling and Support Coordinator provides the Collections departments with staff scheduling and administrative assistance by coordinating Collections team schedules in Hemasphere, Collections team payroll in Kronos, maintaining departmental documents, performing data entry, and tracking/trending requested data. This position also services as administrator for customer service tracking and assists Blood Operations leadership with administrative duties as assigned. On a regular basis, the Coordinator will serve as backup to other Blood Operations roles./pp1. Administrative Operational Support/pulliProvide administrative support to department leadership and operational teams./liliPrepare and maintain work schedules in advance, adjust coverage for callouts, and make real-time staffing changes to meet business needs./liliCollaborate with internal partners to support planning and coordination for future operational events and activities./liliAssist leadership with meeting coordination, including scheduling, invitations, agendas, materials, room setup/breakdown, attendance tracking, and follow-up./liliOrder equipment, supplies, and documents needed to support daily operations./li/ulp2. Payroll Timekeeping Support/pulliReview employee timecards and mileage entries for accuracy and completeness prior to manager approval./liliMonitor timekeeping records, including overtime, holidays, and pay exceptions, and coordinate corrections when necessary./liliCommunicate with team members regarding timekeeping discrepancies and compensation-related questions./li/ulp3. Scheduling, Leave Attendance/pulliMaintain vacation and time-off calendars to ensure appropriate staffing coverage while supporting employee work-life balance./liliTrack leave of absence usage, attendance issues, and late occurrences, making schedule adjustments as neededoften on short notice./liliMaintain accurate records related to attendance and leave activity./li/ulp4. Communication, Documentation Reporting/pulliMaintain departmental documents, spreadsheets, rosters, and contact lists./liliDraft and distribute memos, newsletters, and email communications to keep team members informed./liliTrack performance metrics and trends and assist leadership with data reporting and analysis./liliSupport continuous improvement efforts by organizing data and identifying operational patterns./li/ulpThe hourly range for this position is $20.00 - $22.00/hr/ppIBR also offers comprehensive benefits (including medical, vision, dental, paid time off, and sick days) to full and part-time employees, as well as the opportunity to participate in a 403(b)-retirement plan with a generous employer contribution./ph2Qualifications/h2pEducation:/ppHigh School diploma or equivalent required./ppExperience:/pp1 year experience in an administrative role or support function/ppOther:/ppValid drivers license./ppProficiency with scheduling, timekeeping, and standard office software./ppStrong organizational and time-management skills with attention to detail. Ability to handle confidential and sensitive information professionally./ppAny combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job./ph2Overview/h2pFounded in 1968, Nebraska Community Blood Bank (NCBB) has served Nebraska and western Iowa for more than 50 years, delivering more than 60,000 lifesaving blood products annually to 25+ hospitals, EMS and healthcare partners. NCBB is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCes Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NCBB serves as a vital community lifeline dedicated to helping patients and advancing global public health./p/div