Administrative Assistant (Immediate)

KIPP Capital Region is a part of a national network of high-performing public Charter Schools committed to creating joyful academically excellent and prepared students with the skills ability and confidence to pursue their paths to college career and beyond.

Located in both Albany and Troy NY KIPP Capital Region serves 2500 students in grades K-12 across seven schools. We believe every individual walks through the doors of schools bearing gifts. Talent. Perspective. Drive. Inspiration. So at KIPP Capital Region we support every student and educator to see those gifts and then build the skills and confidence they need to thrive.

We are committed to furthering anti-racism equity and racial justice in all our efforts and expect all of our stakeholders to participate in this work so that we can create a future without limits for our students together.

Position Overview

The Administrative Assistant is responsible for performing various routine clerical duties to support the organization.

Duties/Responsibilities

• Plans manages and maintains an accurate calendar of meetings conference rooms and other commitments while balancing competing scheduling priorities.
• Organizing and managing files acting as receptionists scheduling meetings and appointments and supporting other staff with organizational tasks.
• Performs clerical duties including typing filing and completing simple forms.
• Operates office machines including copiers scanners phone and voicemail systems personal computers and other standard office equipment.
• Serves as the receptionist for the office greeting visitors and applicants.
• Answers phones directs calls to appropriate individuals and prepares messages.
• Copies sorts and files records related to office activities business transactions etc.
• Prepares letters memos forms and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual processes outgoing mail.
• Maintains filing systems either manually or electronically.
• Perform other administrative support tasks including updating and sorting files drafting and proofreading correspondence and conducting research.

KIPP Capital Region

• Perform other duties as outlined by School Leadership.
• Committed to furthering anti-racism equity and racial justice in all our efforts and expect all our stakeholders to participate in this work so that we can create a future without limits for our students together.
• Complies with all charter federal state and local laws and regulations including the NYS Department of Education Department of Health and NYS Office of Children and Family Services
• Adheres to organization policies and procedures; promotes and supports mission vision and values including developing and participating in internal surveys and data collection for continuous improvement initiatives.

Qualifications

Education and Experience

• Minimum of a High School Diploma/GED required. Bachelors Degree preferred from an accredited College or University preferred.
• Knowledge of proper office procedures including filing answering the telephone professionally photocopying greeting all visitors cordially and handling information with confidentiality.
• Preferred experience working directly with students preferably required in the charter private or public school environment.
• Prior experience working in schools and urban communities is preferred but not required.
• Ability to work a flexible schedule outside of regular business hours.
• Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

Physical Requirements

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

• Prolonged periods were spent sitting at a desk and working on a computer.
• Must be able to access and navigate all areas of the school and other facilities as needed.
• Specific vision abilities required by the job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
• The employee needs to read write and speak English fluently.
• While performing the duties of this job the employee is required to stand walk sit use fingers to type handle or feel objects tools or controls reach with hands and arms climb stairs balance; stoop/bend and reach kneel crouch or crawl; talk hear.
• Dexterity requires writing and operating standard office machines such as computers printers copiers fax machines phones and calculators.
• Ability to occasionally lift and move up to 20 pounds.

Additional Information

Work Perks

When you join KIPP Capital Region you are joining in on our promise to families that their children will enter college and the professional world able to thrive academically due to their literacy numeracy and core knowledge in science and social studies. We also promise that our students will develop a passion for learning and the drive necessary to persevere as they climb the mountain to and through college and career. Our graduates will be prepared to return to their community as teachers leaders and architects of continued growth in the Capital Region. And while the biggest perk to working at KIPP Capital Region is doing work that makes a lifelong difference in the lives of our students youll find thats not the only benefit we offer:

• Industry-leading medical dental and vision coverage
• Aggressive employer 403(b) contribution match
• Childcare benefits
• Unparalleled work/life integration
• Casual dress code
• Relocation stipend (conditions apply)
• And so much more! For more information on the benefits of joining KIPP Capital Region please view our Employee Benefits Summary .

Learn More:
KIPP Capital Region offers a competitive salary ranging from $38693 - $46316 .

Salaries are determined using an equitable compensation scale that accounts for years of experience relevant to the role and longevity within the KIPP network. KIPP Capital Region will evaluate and determine the step/level a new hire will be placed within our teacher salary scale at the point of hire.

All staff and educators at KIPP Capital Region are committed to anti-racism and inclusion are part of a close-knit diverse community and are encouraged to show up authentically inspiring our children to do the same. Learn more about what its like to work at KIPP Capital Region: role is located at KIPP Capital Region schools in Albany NY.

Required Experience:

Junior IC