Supervisory Program Analyst

Summary

This position is within the FAA, Aviation Safety (AVS), Office of Aerospace Medicine (AAM), Aerospace Medical Certification Division (AMCD) (AAM-300), Medical Systems Branch (AAM-330). The position serves as Supervisory Program Analyst overseeing the Aerospace Medical Certification Program, which provides data management, systems management, and systems administration operations support.

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Duties

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The Supervisory Program Analyst work under the direction of the Division Manager, Aerospace Medical Certification Division (AMCD), a national Office of Aerospace Medicine (AAM) program. The work of this position includes a mixture of routine and complex projects/programs based on the objectives of the Medical Systems Branch and the Records and Correspondence section. Exercises managerial authority including establishment of work priorities; assignment of tasks; monitoring and evaluating performance of organizational units; supervise professional, technical and clerical employees to determine success in achieving objectives; interview and hire personnel; identify training opportunities; coaching and staff and organizational development; managing requests for leave; and taking appropriate corrective/disciplinary actions as necessary.

Supports AMCD in the development, administration and operation of programs, plans, policies, procedures, safety management systems, quality management systems, and environmental system control for accomplishment of the Divisions mission. Participates in strategic planning and communicating the organizations vision and objectives in the development, administration and operation of program plans, policies, procedures, and controls in compliance with congressional authorization, federal rules and regulations, agency orders, and guidelines.

Applies advanced knowledge of budget, human resource and other administrative policies and procedures; applies advanced understanding of the objectives of the line of business by providing direct support to various physician panels, including cardiology, neurology and oncology, on a regular basis that supports airmen certification processing, Federal Air Surgeon guidance, and AAM policy development.

Establishes, evaluates, administers and maintains standards and procedures to ensure an effective and efficient medical certification processing system for electronic transmission of the Application for Airman Medical Certificate or Airman Medical and Student Pilot Certificate, medical data and required ECGs by exercising delegated authority to represent the division on various program systems, such as the quality management system, safety management system, and environmental management system.

Provides oversight to the Program Analyst responsible for performing day-to-day contract administration duties as the Contracting Officers Representative (COR) for the Administrative, and Technical and Clerical Support Services contract.

Confers directly with AAM managers, including the Federal Air Surgeon, the Senior Regional Flight Surgeon, the Policy Division Manager, and others on a regular basis to provide recommendations and guidance on the interpretation of medical records in different formats, including digital, hard-copy and microfiche and the analysis of performance metrics supporting medical systems applications, certification procedures and manpower allocations. Works with other agencies, FAA contractors, and members of the government performance community for best practice solutions for recommendation to senior-level executives. Develops formal briefing packages and reports for senior-level executive presentation to the Federal Air Surgeon.

Performance is typically reviewed by higher-level management, usually through status reports and organizational performance measures. Has discretion to ensure the alignment of projects/programs with the tactical (short-term) objectives of the major subdivision.

Provide briefings and reports on program/project requirements and status. Represent AMCD as senior authority in cross-organization data privacy, records management, and data collection/storage of millions of airmen certification records from the 1960s to present.

Identify, define, and communicate AMCD business and IT requirements and is a participant on AMCD, CAMI, and AAMs on-going Business Process Reengineering Program initiatives.

Requirements

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Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).
• A one-year probationary period may be required.
• Successful completion of a security investigation may be required.
• Please review required Documents and additional information.

Qualifications

Reference OPMs Group coverage Qualification Standard for Administrative and Management Positions.

TO QUALIFY AT THE FV-J (FG/GS-14/15) level you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-I (FG/GS-13) level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled.

SPECIALIZED EXPERIENCE includes managing medical projects; working with digital and electronic medical files, records, and forms; preparing briefings and reports for presentation; and knowledge of budgets and administrative procedures and policies.

Education

See Qualifications Required.

KSA Information

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge Skills and Abilities (KSAs), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs and Other Factors listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

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Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.

Position may be subject to a background investigation.

A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

NOTES:

1) Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed, or emailed applications cannot be accepted.

2) Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

3) Some, all, or none of the applicants may be interviewed.

4) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: Pay & Benefits | Federal Aviation Administration (faa.gov)

5) Additional information about living in Oklahoma can be found at Home | Oklahoma City - A Better Life (abetterlifeokc.com).

6) Position(s) may be realigned in accordance with approved reorganization.

7) To check receipt of emailed documents, please email View email address on click.appcast.io.

This is not a bargaining unit position.

Links to Important Information: Locality Pay, COLA

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.