Office Services Assistant

Office Services Assistant

As a member of the office support team, the Office Services Assistant provides high quality office services related support. Essential functions include providing mailroom services, including sorting, distributing, collecting and metering mail and parcels on an accurate and timely basis. Assist with scheduling courier. Produce copying and printing, faxing and scanning in accordance with written or verbal request. Schedules outside copy services as needed. Responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering needs for meetings. Prepare office/workstation for new hires; provide general cleaning and stock with office supplies. Coordinate service calls for mail/copy room equipment as needed. Monitor and maintain general supply levels, restock, and coordinate reordering. Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Performs incidental cleaning, dusting and other related tasks. Organize and distribute kitchen/coffee area supplies.

Additional functions may include assisting as a back-up in reception, greeting clients, answering in-coming calls, scheduling of conference rooms. Serve as a back up to Records Department. Work with Office Administrator to provide on-site assistance to the Information Services team. Other duties as assigned.

Qualifications (experience, knowledge, skills and abilities) include a high school diploma or equivalent required. Experience of 1-3 years in an office support or administrative role; prior law firm experience preferred. Ability to lift up to 50 lbs of office-related equipment and supplies. Ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail. Ability to prioritize workload. Strong customer service skills and ability to maintain positive working relationships with clients, attorneys and support staff. Adheres to strict confidentiality, timeliness and accuracy of all related work. General knowledge of Microsoft Outlook email and the internet required. Knowledge and experience running office equipment (copiers, scanners, fax machine). Understanding of US Postal Service and express mailing (FedEx UPS, etc.).

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical requirements include medium work: exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

Compensation and benefits vary based on experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. A reasonable estimate of the current range for this position is: Seattle: $25.48 - $27.40/hour.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department.