Special Events Assistant

Job Description Location: New York, NY Special Events Associate The Special Events Associate will support the execution of bespoke editorial experiences and tentpole events for Vogue Magazine. This position requires someone who is highly organized, detail-oriented, proactive, and eager to grow within the events industry. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and works collaboratively as part of a team. The candidate should have some experience supporting live events and possess a strong interest in event production, hospitality, and experiential marketing. An understanding of digital, print, and social media platforms is a plus. The Special Events Associate should be a team player with strong organizational and communication skills, a solutions-oriented mindset, and a commitment to delivering exceptional experiences for guests and partners. Primary Responsibilities Support the Director of Special Events in the planning and execution of editorial and commercial events, including private dinners, cocktail parties, panels, screenings, and subscriber experiences. Assist with event logistics, including venue research, vendor coordination, guest communications, transportation, gifting, staffing, and on-site execution. Maintain project timelines, run-of-shows, guest lists, and seating documents. Coordinate with vendors, venues, and external partners to ensure event deliverables are completed accurately and on schedule. Support invitation management, RSVP tracking, credentialing, and guest experience initiatives. Assist with sourcing event materials, rentals, décor, and production needs. Prepare presentations, briefing materials, and event documents for internal and external stakeholders. Manage meeting scheduling and calendar coordination for the Special Events team, including internal planning meetings, vendor calls, site visits, and stakeholder check-ins; maintain accurate calendars and ensure key project milestones and deadlines are reflected across teams. Provide on-site event support, including setup, guest management, talent handling, and breakdown. Assist with budget tracking, invoice processing, and post-event reporting. Support the Special Events team on additional marketing, editorial, and client entertainment initiatives as needed. Desired Skills & Qualifications Bachelor’s degree and 1–2 years of experience in events, hospitality, experiential marketing, public relations, or a related field. Strong organizational skills with exceptional attention to detail. Ability to manage multiple priorities and adapt quickly in a fast-paced environment. Excellent written, verbal, and interpersonal communication skills. Positive attitude and willingness to take initiative. Some experience coordinating vendors and external partners. Comfortable working evenings and weekends as event schedules require. Proficiency in Google Workspace, Microsoft Excel, PowerPoint, and event management platforms such as LaunchMetrics and zkipster. Interest in fashion, media, luxury, and culture. The expected base salary range for this position is from $66,400 - $75,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education. What happens next? If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile. Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics. #J-18808-Ljbffr