Project Accounting Assistant

Job Description

Job Description

We are looking for a Project Accounting Assistant to support billing and accounting operations for active projects in California. This long-term contract position is ideal for someone who can manage invoicing, receivables, payables, and contract-related documentation while working closely with project and finance teams. The role requires strong organizational skills, sound judgment, and the ability to keep financial records accurate, compliant, and up to date.

Responsibilities:
• Manage project invoicing from initial progress billings through final submissions, ensuring all charges align with contract requirements and approved changes.
• Prepare supporting billing documentation, including required releases and compliance paperwork, and secure the necessary approvals before submission.
• Examine customer agreements and project terms to confirm billing accuracy, contract adherence, and proper handling of change-related charges.
• Monitor receivable balances, reconcile customer accounts, and follow up on unpaid invoices to support timely collections.
• Partner with project managers and accounting staff to maintain accurate job costing, resolve billing questions, and keep financial data current.
• Organize billing files, lien-related documents, and other project records to support reporting needs, audits, and internal reference.
• Respond to client and vendor questions regarding invoices, payment issues, and account discrepancies in a thorough and timely manner.
• Assist with new project setup, including preliminary documentation and lien filings, while also coding and entering accounts payable invoices as needed.
• Contribute to month-end activities by helping with reconciliations, closing support, and other assigned accounting tasks or special projects.• Experience in project accounting, construction billing, or an accounting support role with exposure to contract-based invoicing.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Proficiency with QuickBooks and confidence in entering, coding, and reviewing invoice data accurately.
• Ability to interpret contract terms, billing requirements, and compliance-related documentation.
• Strong attention to detail with the ability to maintain organized financial records and meet deadlines.
• Effective communication skills for coordinating with project teams, clients, vendors, and internal accounting personnel.
• Familiarity with change orders, lien documentation, releases, and general billing administration is preferred.