Contracts Clerk

Job Title

Expertise and Functions

• Demonstrate effective oral and written communication skills with internal and external stakeholders
• Effectively work with a team and/or independently on daily activities regardless of geographical locations
• Track daily tasks in multiple reporting platforms
• Display superior organizational skills
• Assist with updates of weekly activity slides pertaining to contracting and purchasing
• Sustain record keeping and filing pertaining to contracting and purchasing
• Prioritize workload, multitask, and track to deadlines
• Demonstrate critical thinking and analytical skills
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current government and commercial contracting standards
• Assist with coordination of necessary contractual actions with customer counterparts and with internal stakeholders
• Assist in creation and updates of policies pertaining to contracting
• Provide training on clerking topics as needed
• Research and understand FAR, DFARS, and other regulations, instructions, and directives pertaining to contracting
• Complete customer and supplier documentation and certification
• Perform reviews and create flow-down clauses from the customer terms and conditions
• Manage manufacturing awards up to $100k to include communication with customers and management of modifications as necessary.
• Monitor Request for Quotes (RFQs) system and track to ensure the internal stakeholders meet the proposal/quote deadlines
• Finalize and coordinate government and commercial quotes with internal stakeholders and potential customers
• Submit quotes/proposals to customers
• Conduct contract review and follow policies for approval
• Draft and send contract award announcements to internal stakeholders
• Track and monitor contract closeout procedures
• Audit and update contracting data entries
• Support coordination of necessary contractual actions with customer counterparts and internal stakeholders
• Other duties as assigned