Admissions Specialist

Job Description

Job Description

We are looking for an experienced Admissions Specialist to support a university-based admissions team on a contract basis through October. This position is ideal for someone who can quickly step into a fast-paced higher education environment, guide prospective students through the admissions process, and maintain strong coordination with faculty and administrative partners. The role follows a Monday through Friday schedule with a hybrid arrangement of four days onsite and one remote day that may vary.

Responsibilities:
• Oversee the intake and tracking of prospective student applications, ensuring materials are complete and following up promptly when additional information is needed.
• Coordinate admissions testing by arranging schedules, maintaining accurate records, and documenting outcomes in a timely manner.
• Advise admitted and prospective students on enrollment steps, required documentation, and deadlines to support a smooth start to their academic journey.
• Work closely with faculty, administrators, and campus departments to address applicant concerns and resolve admissions-related issues effectively.
• Contribute to meetings, committees, and cross-functional discussions by sharing updates and helping improve admissions practices and communication.
• Evaluate current admissions workflows and identify opportunities to strengthen efficiency, accuracy, and the overall applicant experience.
• Assist with candidate review activities, interview coordination, and participation in recruitment events designed to attract prospective students.
• Provide operational support for undergraduate recruitment and admissions initiatives, helping maintain continuity during interim coverage.
• Maintain a student-facing presence while handling inquiries with care and a high level of customer service.• At least 2 years of experience in higher education admissions or a closely related university admissions setting.
• Bachelor’s degree required; candidates with an Associate’s degree may be considered if they bring substantial relevant admissions experience.
• Demonstrated ability to communicate effectively with prospective students and respond to a high volume of inquiries.
• Experience collaborating with faculty, administrators, and internal stakeholders in an academic environment.
• Strong organizational skills with the ability to manage deadlines, documentation, and follow-up activities with accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Microsoft 365.
• Ability to adapt quickly, work independently without supervisory duties, and perform effectively in an advanced admissions environment.