Permanent Data Entry Clerk

COOPERATIVE PURCHASING AGENCY

Job Description Job Title: Data Entry Coordinator Department: CPA Reports to: CPA CFO FLSA Status: Non-exempt, hourly Job Summary: Provide for the timely processing of orders, billing of customers, and assisting with other projects as needed. Essential Duties:

1. Demonstrate support, encouragement, trust, respect, and tolerance toward all co-workers in the performance of duties in the delivery of services, and in the prioritization of tasks and workloads.
2. Demonstrate prompt and regular attendance.
3. Interact in a professional manner with all persons involved in CPA activities/services.
4. Maintain confidentiality of records and reports.
5. Work cooperatively with client system personnel and colleagues.
6. Model correct use of language, oral and written.
7. Follow professional practices consistent with CPA policies in working with client system personnel and colleagues.
8. Input orders, purchase orders, and any other necessary data to generate services provided by CPA.
9. Invoice CPA orders on a daily basis; email, fax or mail invoices to customers that are not automatically distributed via the MAS Paperless Office module.
10. Pull Accounts Receivable invoices to match payments submitted by Systems; Organize and submit to USDA Coordinator for deposit.
11. Know how to operate Zoom telephone and be prepared to handle calls in a professional manner.
12. Assist customers with information on products, delivery schedules, etc.
13. Maintain clear and concise “Story” files in case someone has to substitute for you.
14. Abide by all safety and health guidelines.
15. Perform any other duties as assigned or directed by the CPA Director.

Additional Responsibilities: A. Internal Operations

1. Record weekly attendance.
2. Attend and participate in staff meetings.
3. Participate in professional development, if applicable.
4. Perform other duties in internal operations as assigned.

B. Comply with agency and state administrative regulations, and CPA and Pioneer RESA Board of Control policies.

1. Conduct assigned duties in a timely manner.
2. Maintain accurate, complete and appropriate records and file reports promptly.
3. Attend and participate in meetings and activities according to CPA policy.

Qualifications, skills, and abilities:

1. Working knowledge of computers.
2. Possess working knowledge of business office routines and expectations.
3. Good interpersonal skills.
4. Additional training and expertise in accounting and computer programming and operation.
5. Such alternatives to the above as the CPA Board may find appropriate and acceptable.

Education and Experience:

1. High school diploma or equivalent.
2. Three to five years of experience in an office or business.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of the Pioneer RESA Board of Control’s policy on Personnel Evaluations. Responsibilities Perform office routines, including answering the phones and intercom system, taking and conveying messages, and distributing mail Greet, assist, and direct students and visitors who come into the office Assist in planning school events and activities Maintain documents, files, and records; ensure absolute confidentiality of information Type, prepare, distribute, file, and/or mail various correspondence Privacy Information When you apply for a position with ESS, we collect personal information such as: Contact details (name, email, phone, address) Application materials (resume, work history, education, references) Information you choose to provide during the hiring process (interviews, assessments, background checks, as permitted by law) We use this information to: Evaluate your candidacy and qualifications Conduct interviews and background checks Manage our recruitment and hiring processes Comply with applicable legal obligations Position pay range(s): $17.46 per hour plus attendance bonus Position info: Part-Time, 30 hours per week, M-f 10am to 4pm We do not sell or share applicant personal information. We retain it as long as necessary for recruitment, compliance, and potential future opportunities. You may have rights under U.S. state privacy laws, including to request access, correction, deletion, or limitation of your personal information. For details about our practices and your rights, please review our full Privacy Notices below. Click here if you are a California resident: CA Privacy Policy Click here if you reside in all other U.S. states: Privacy Policy

INDDS ESS