Administrative Assistant

Office AdministratorSkills the candidates must have: Specific skills needed: below is a brief descriptionEvent planning, reservation management, and on-site supportCoffee, Nespresso, water equipment and plant maintenance and oversightFood service operationsOffice and kitchen supply inventory managementSpecial projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)Administrative services, including, but not limited to:Conference room administrationTeam-specific supply ordersShipping and printing requestsBusiness card and gift card ordersLocker assignmentsGeneral function: The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency. This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration. Energetic experienced professional who can wear multiple hats. Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.Conference center support:Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)Prepares coffee and set out snacks as neededOffice & food supply management:Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the buildingManage, maintain, clean, and organize supply stops and storage areas, including re-fill of coffee and water machines (copier/kitchenette)Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)Office support services:Assist with special projects as needed e.g. employee desk movesCreate and maintain office phone list and desk assignmentsTrack "customer" personnel movesPreparing business correspondence, agendas, and presentations, using Microsoft OfficeScheduling, coordinating and catering ordering for meetings, events and other similar activitiesGeneral / communication:Identify, evaluate, research, and recommend solutions to office services related issuesCoordinating between departments and operating units in resolving day-to-day administrative issuesAssisting with administrative management, directory maintenance, logistics, equipment and storageActively participate in Emergency Fire Warden Safety program for campus locations