HR Coordinator/ I-9 Specialist

Job Description

Job Description

Job Title: HR Coordinator/ I-9 Specialist

Job Description

The HR Coordinator/ I-9 Specialist supports key employment processes by managing I-9 and E-Verify activities within the HR information system. This role focuses on ensuring accurate documentation, maintaining compliance with employment eligibility requirements, and partnering with internal stakeholders to resolve outstanding cases. The specialist works closely with full-time employees’ records to help ensure that all documentation is complete, accurate, and compliant with legal and company standards.

Responsibilities

• Process and manage I-9 cases within the HR information system, ensuring accuracy and completeness of employee records.
• Match employee files with government records and document all case information in a clear and organized manner.
• Review employment eligibility documentation to confirm identification, legal residency, and other required information for employees to be eligible to work.
• Audit employee files and documentation to verify compliance with I-9 and related employment regulations.
• Communicate with internal managers via email and phone to obtain missing documents, clarify information, and resolve discrepancies.
• Navigate multiple computer systems to locate, review, and update employee information and case details.
• Maintain detailed records of actions taken on each case, ensuring proper documentation for compliance and audit purposes.
• Analyze information related to employment eligibility and take appropriate, diligent action to resolve issues.
• Support HR employment processes such as onboarding and employee relations tasks related to documentation and compliance.
• Adhere to established policies, procedures, and compliance standards in all HR employment and documentation activities.
• Maintain a consistent work schedule and manage workload effectively to meet deadlines and service expectations.

Essential Skills

• Experience navigating various computer systems and performing accurate data entry.
• Ability to analyze information and act diligently to resolve documentation and compliance issues.
• Ability to type at least 60 words per minute.
• Strong written and verbal communication skills for interacting with internal managers and documenting case information.
• High school diploma or GED required.
• Self-starter mindset with the ability to maintain a consistent work schedule.

Additional Skills & Qualifications

• Prior experience in a human resources role is preferred.
• Experience with I-9 processes or legal knowledge related to employment eligibility is a plus.
• Familiarity with HR compliance, auditing, and onboarding processes.
• Experience with employee relations activities related to documentation and eligibility is beneficial.
• Proficiency with Microsoft Office applications for communication and documentation.
• Workday HR system experience is a plus.

Work Environment

The specialist works onsite in an office setting with cubicles, using HR information systems and standard office technology to manage employment documentation and compliance tasks. The dress code is business casual, supporting a professional yet comfortable work environment.

Job Type & Location

This is a Contract position based out of Memphis, TN.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Memphis,TN.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.