Contract Administrator

Brice Environmental Services Corporation Regular Why choose us? Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful. What does Brice Environmental Services Corporation do? Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services. What can you expect? As the Contract Administrator II, you will work either out of the Anchorage, AK office or within the lower 48 and be responsible for assisting with the administration of contracts and subcontracts, preparing and reviewing business contracts and purchase orders for the procurement of materials and services including professional or nonprofessional, construction and capital equipment purchases. This position will also assist in the preparation and issuance of solicitations, and bids and proposals. This position will independently draft, review agreements while aggressively mitigate financial, environmental, and safety risks. This position demands an advanced understanding of federal acquisition regulations, exceptional negotiation skills, and the ability to optimize commercial value regarding cost, quality, and delivery schedule. The ideal candidate is highly organized, self-motivated, and capable of effectively collaborating with multiple interdepartmental teams managing competing priorities. How will you do it? Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to contracts and procurement. Select and pre-qualify subcontracts/vendors based on their commitment to quality, on-time delivery, current market conditions, and results obtainable by negotiation and past performance. Perform pre-qualification of identified vendors and subcontractors in accordance with Company requirements pertaining to Environmental, Health and Safety (EHS) and financial. Prepare front-end documents for bid package and coordinate technical documents from project management to solicit proposals from qualified vendors and subcontractors. Assist in with negotiation of contract and subcontract terms and conditions including estimated cost/price, delivery, quality and performance requirements. Ensure compliance with terms and conditions, including scope of work, price, schedule, and quality from pre-solicitation to award. Perform contract and subcontract closeouts in strict accordance with company policy and federal regulations. Resolve outstanding liabilities, final billings. Prepare, issue and maintain responsibility for the Purchase Orders for materials. Resolve discrepancies and invoice problems. Administer contracts, subcontracts, and other contractual agreements, including teaming agreements, non-disclosure agreements and memorandum of understanding. Review contracts/subcontract/Purchase Order modifications or change orders and respond to all formal inquiries and issues. Maintain close contact with clients, subcontractors and vendors by correspondence, telephone, and other forms of communication. Manage designated contractors, subcontractors, suppliers and vendor base by consolidating and replacing as required. Independently support projects, solving complex project needs. Comply with all Company policies, procedures, and programs. Follow and comply with all safety, work rules, and regulation rules. Work in a constant state of alertness and in a safe manner. Assist in requesting new vendor information and updating W-9’s. Assist in completing credit applications from new vendor. Assist in completing vendor job information sheet. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. Supervisory Responsibilities This position does not have any supervisory responsibilities. Knowledge, Skills & Abilities Intermediate to Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Ability to enter data accurately into databases. Ability to read and interpret documents such as proposals, scopes of work, pricing schedules, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must always represent the company in a professional manner. Must be trustworthy – will handle confidential information routinely. Must possess effective oral and written communication skills to clearly communicate information to others. Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc. Ability to follow a process. Professional customer service skills, including active listening, prompt service and follow-up. Strong problem-solving skills; ability to draw conclusions and make recommendations for problem resolution. Ability to learn and understand corporate policies and procedures and how they relate to the company’s goals. Ability to perform basic mathematical computations. High degree of self-motivation and the ability to work independently. Ability to multi-task. Highly Organized with exceptional attention to detail, maintaining accurate records and documentation within both departmental and companywide systems. Who is Brice Environmental Services looking for? Minimum Qualifications BA/BS Degree and 3 years of task related experience or 7 years of direct, verified task-related experience in lieu of a degree. Minimum of three to five progressively responsible legal/contract/purchasing experience including preparing solicitations, bids/proposal documents and negotiations required. Ability to pass a drug and background screening with satisfactory results. Preferred Qualifications NCMA Certification preferred. Experience working with Deltek/Costpoint preferred. Working knowledge of corporate policies and procedures, commercial codes and applicable federal contract acquisition laws and regulations including FAR/DFAR regulations preferred. Working Environment The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate support may be necessary. More reasons you will love working with Brice Environmental Services Corporation Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals. Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies. Tuition reimbursement. Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP. Dental and Vision Insurance. Employee Assistance Program for you and your family. Company paid Life Insurance, AD&D, LTD. Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status. 0-2 years 15 days 3-5 years 23 days 6-9 years 27 days 10-14 years 30 days 15-19 years 33 days 20 or more years 37.5 days 10 Regular Holidays, 1 Bonus - Work Anniversary \"Floating\" Holiday. Eligible after 1 year of service, must be taken within the calendar year. 401(K) match at $0.50 on the dollar up to 6% of your contribution. *Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at View email address on click.appcast.io PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g). EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. #J-18808-Ljbffr