Knowledge Manager - Data Specialist

Job Description

Job Description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

LJC is seeking a Knowledge Manager & Data Specialist to serve as the firm's central resource for marketing data, project information, and visual assets. This role is responsible for maintaining accurate, accessible data across platforms including Deltek Vantagepoint, Unanet, and OpenAsset to support marketing and business development efforts.

This individual will also lead the coordination and management of project photography, serving as the primary point of contact for photoshoots and visual asset workflows—from planning and execution through asset management and accounts receivable.

This role will play a key part in evolving LJC's marketing systems, tools, and workflows, supporting continuous improvement and alignment with Clayco enterprise platforms.

This role works closely with marketing, business development, and project teams and requires a proactive, self-starting mindset with a strong pulse on active work across the firm. The position can be based in Chicago or St. Louis.

The Specifics of the Role

Marketing Data & Knowledge Management

• Serve as the firmwide resource for marketing data, including project information, resumes, and pursuit content.
• Maintain and manage data within Deltek Vantagepoint (or Unanet), ensuring accuracy and usability for proposals and reporting.
• Gather, verify, and synthesize information from proposals, interviews, contracts, and project teams.
• Proactively engage with design teams to stay informed on active and upcoming projects, attending internal reviews or “on the boards” sessions to identify new work, track progress, and capture relevant data and visuals.
• Establish data governance standards, workflows, and quality control processes.
• Support reporting and data needs for pursuits, awards, and business development.
• Support ongoing system improvements and integrations (e.g., Deltek Vantagepoint and Unanet), helping to streamline data flow and consistency across platforms.
• Collaborate closely with Clayco marketing and data teams to ensure alignment across shared projects, systems, and visual assets

Digital Asset Management (DAM)

• Support the implementation and ongoing management of LJC's Digital Asset Management system (OpenAsset), aligning with Clayco enterprise standards and workflows.
• Organize and maintain project imagery, renderings, and related assets.
• Follow enterprise DAM standards, naming conventions, and workflows to ensure accessibility and consistency.
• Create training materials and support staff in effective system use.
• Collaborate across teams to continuously improve asset management processes.

Project Photography & Visual Asset Coordination

• Serve as the primary point of contact for all project photography.
• Coordinate project photoshoots end-to-end, including photographer selection, shoot planning, and on-site support when possible.
• Manage post-shoot workflows, including image selection, editing, licensing, and archiving.
• Oversee photography-related accounts receivable, including image requests, usage rights, and coordination with accounting.
• Coordinate with Clayco marketing team on shared project photography to ensure alignment in scheduling, needs, and asset usage.

Marketing Operations Support

• Maintain and update project pages, resumes, and website content.
• Support proposal development, presentations, and other marketing materials as needed.
• Participate in marketing team meetings and provide updates on data initiatives.
• Actively engage with project teams to gather accurate, up-to-date project information.
• Provide flexible support to broader marketing efforts across LJC and Clayco as needed, including pursuits, award submissions, social media planning, and internal communications.

Requirements

• Bachelor's degree in Marketing, Communications, Information Management, or related field.
• 4–8+ years of experience in marketing operations, data management, or digital asset management (A/E/C preferred).
• Experience with Deltek Vantagepoint, Unanet, OpenAsset, or similar platforms preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and systems effectively.
• Strong communication and collaboration skills.
• Experience coordinating vendors or photoshoots is a plus.
• Proactive, process-driven mindset with an interest in continuous improvement.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!
  

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.