Project Accountant

Job Description

Job Description

 

The Carter Architectural Millwork’s Project Accountant is responsible for managing all project-related accounting, billing, accounts receivable, and compliance activities from project startup through closeout. This role ensures that projects are properly set up, maintained in compliance with contractual and regulatory requirements, billed accurately, and closed out with complete financial and documentation packages. Operating primarily out of CAM’s Georgia location, with flexibility for remote work when appropriate, the Project Accountant works closely with project management, operations, and leadership to support accurate earned revenue tracking, timely invoicing, strong cash flow, and ongoing project compliance. This position plays a critical role in maintaining visibility into percentage complete, monthly billing, AR status, and month-end close activities within Innergy, while ensuring CAM meets all project-specific compliance obligations.

Desired Qualifications:

• 3+ years of experience in project accounting within construction, specialty contracting, or a project-based environment
• Strong understanding of project compliance requirements, construction billing processes, and contract administration
• Experience managing monthly invoicing, percent complete tracking, AR monitoring, and collections
• Proficiency with ERP systems; Innergy experience strongly preferred
• Highly organized with strong attention to detail and the ability to manage multiple active projects simultaneously
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong communication skills and the ability to work across departments and with external clients
• Bachelor’s degree in Accounting, Finance, or related field
• Experience working with general contractors or specialty subcontractors
• Direct experience with AIA Pay Applications, lien waivers, Davis-Bacon and prevailing wage projects, and project compliance tracking
• Familiarity with client billing portals and construction-specific documentation requirements

Responsibilities of the Position :

Project Setup & Compliance 

• Complete all project startup requirements, including project setup within Innergy, billing configuration, and documentation tracking.
• Own and manage project compliance requirements, ensuring all contractual and regulatory obligations are met throughout the project lifecycle.
• Submit, track, and maintain compliance documentation including Certificates of Insurance (COIs), project-specific safety plans, and other contract-required items.
• Support projects subject to Davis-Bacon, prevailing wage, or similar labor requirements, ensuring proper documentation, reporting, and compliance tracking.
• Establish and maintain organized project folders and records in accordance with CAM standards and audit requirements.

Billing, Earned Revenue & Invoicing

• Manage the monthly invoicing process, ensuring invoices are accurate, timely, and compliant with contract terms.
• Create, review, and process invoices within Innergy, ensuring alignment with approved schedules of values and percentage of completion.
• Track earned revenue and percent complete within Innergy to support accurate financial reporting
  and project visibility.
• Support and manage the month-end close process within Innergy, ensuring all project financial
  data is complete and current.
• Submit invoices through the 4GL system and any client-required billing portals.
• Prepare and submit AIA Pay Applications, including required backup documentation and lien
  waivers, in accordance with contract requirements.

Accounts Receivable & Collections

• Monitor monthly accounts receivable (AR) balances by project and client.
• Proactively follow up on outstanding invoices to support timely collections and healthy cash flow.
• Coordinate with project managers, leadership, and clients to resolve billing questions or
  compliance issues impacting payment.
• Track retainage, AR aging, and collection status, providing regular visibility to CAM leadership.

Documentation & Financial Coordination

• Maintain complete and accurate billing documentation, schedules of values, retainage logs, and
  financial backups for all active projects.
• Provide reporting on billing status, percent complete, AR aging, and compliance standing.
• Coordinate with project managers and leadership to resolve discrepancies and ensure projects
  remain financially and contractually compliant.

Project Closeout

• Prepare and submit complete project closeout packets, including final invoices, CAM warranties,
  manufacturer warranties, and Operations & Maintenance (O&M) documentation.
• Ensure all financial, compliance, and contractual closeout requirements are satisfied and properly
  archived.

Cross-Functional Collaboration

• Work closely with estimating, project management, engineering, procurement, and operations
  teams to ensure alignment throughout the project lifecycle.
• Serve as a key support role in maintaining financial discipline, compliance, and documentation
  accuracy across all CAM projects.

Benefits Provided (full-time employees):

• Health, Dental, and Vision coverage (single and family plans) available after 30 days of employment
• Short- and Long-Term Disability
• Company-paid life insurance and AD&D
• Optional supplemental life insurance
• Company-match 401(k)
• Vacation time and paid holidays
• Vendor incentives
• Room for growth; we promote from within!
• Military encouraged to apply! 

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