Assistant Project Manager

Job Description

Job Description

General Summary of Position

The Assistant Project Manager exists to assist the Project Manager in managing the field operations of assigned project job sites and supporting all aspects of project delivery. Under the direction of the Project Manager, the APM helps ensure project goals are achieved according to the agreed-upon timeline and in accordance with company policies, procedures, and initiatives. The APM assists with coordinating project activities, supporting field operations, and helping maintain successful project execution from start to finish.

Essential (Core Competencies) Duties

Analyze original Bid and complete Re-Bid process and review the full scope of all phases of project including quantities, overall bid to identify any discrepancies before the project starts and identify and explore areas of cost saving potential or value engineering.

Establish project budget by assigning all cost codes to be used in the project and assign values to the codes in Foundations Accounting Software, set DPC budget and plan, and create FLS for use on the project.

Determine Scope of Work and complete Submittals while identifying any possible substitutions that would create efficiencies or be cost effective and/or identify any special order or long lead time items that may cause issues with project schedule.

Buy-out project by creating a master purchase order and putting the material out to bid

Manage the Scope of Work to be subbed out and solicit bids. Manage all sub bid entries and determine which subs to use on each project.

Manage subcontractor labor by collecting and awarding subcontracts, managing and approving subcontractor billings, ensuring that the daily subcontractor labor reports are completed, and managing the subcontractor relationship.

Identify project equipment that will be purchased or rented and solicit bids.

Develop project plan by completing an initial site inspection, planning the workflow on the project, and communicating in writing to senior management.  Once senior management approves plan, communicate with client while including senior management in all communication to client.

Develop a Project Safety Plan (PSP) for every project inclusive of identifying any special labor, equipment, or training requirements and communicate the PSP to senior management. Once senior management sign off on PSP plan, release in writing to field personnel and client.  Update PSP as project is underway and anything not previously identified occurs.

Mobilize project by completing site re-inspection to ensure readiness and arranging for gang box, tools & equipment for delivery to the job site.

Conduct foreman briefing by creating the foreman project folder, attending foreman review to check estimating process, and participating in foreman project review presentation.

Perform jobsite visits (minimum 1 to 2 times per week) to ensure PM always has the pulse of the project and to specifically review for safety, aid in problem solving, order and schedule deliveries, manage the foreman/superintendent relationship, attend job site meetings, and monitor quality, scope of work, and project schedule.

Monitor and coach all field personnel on safety requirements.

Perform quality assessments regularly to ensure work is at Klover quality standards.

Manage all client relations including the PM/PM, PM/Superintendent, and the Foreman/Superintendent relationships.

Represent projects in daily manpower scheduling.

Perform project document management by completing, submitting, and following up on approvals of project change orders, identifying additional work directives and obtain field completed forms from foreman, and complete billings ensuring that we are meeting all requirements and follow through to payment when asked to do so.

Manage documentation of project file by proper storage of documents in virtual project files and ensuring that both online and hard files are neat and organized with all documentation and correspondence easily accessible.

Anticipate and document areas of potential dispute by writing correspondence to memorialize the resolution of issues and to clarify our response to issues raised by others.

Manage client expectations in a manner that we always meet or exceed the client’s expectation by keeping the project a positive experience for our clients at all levels of management.  If an issue arises, notify senior management immediately and provide recommended ways to resolve the issue before it escalates into a large problem.

Manage project budget and for profitability by identifying potential problems early enough so the opportunity to correct the problem is possible.

Accurately predict the final Gross Margin within 1% by the time the project is 40% complete and avoid margin fade at the end of the Project while striving to continuously improve the gross margin of the project.

Demobilize the project by scheduling and monitoring material and equipment demobilization, completing and delivering contract close-out documents and attic stock, if applicable.

Conduct project debrief meeting by including estimators, project foremen, trade and general superintendents, and project managers to identify and investigate positive and negative variances in the budget.

Marginal Functions

Ensure that the Daily Field Reports are completed with labor on site and hours worked.

Perform job site visits both prior to job site start times as well as during periods of the workday that job site staff and subs are working to monitor work hours worked (arrival and departure times) and overall safety of site personnel.

Special projects as needed

Supervisory/ Management Requirements

The Assistant Project Manager assist in oversight of the following positions: Foreman/Superintendent, and all field carpenters and panel installers.

Qualifications / Required Education and Experience

High School Diploma or GED

2–5 years of experience managing projects within the commercial carpentry industry, or an equivalent combination of an Associate's degree and relevant work experience.

Proficiency with PCs and ability to learn new software programs

Proficiency with Microsoft Office (Excel, Word, PowerPoint, and Outlook)

Preferred Education and Experience

Associates Degree in Construction Management, Engineering, or other related concentration

Project Management Certification with 3+ years’ experience managing commercial carpentry projects.

5+ years’ experience within the commercial carpentry field.

Working experience using construction accounting programs.

Proficiency with various project management software.

Key Competencies

The ability to effectively lead a project through all phases to successful completion

The ability to lead and motivate immediate successful performance of others (inclusive of Klover staff and subcontractors), facilitate skill development and give feedback in a manner that facilitates confidence and maintains self-esteem and positive professional growth.

The ability to balance multiple projects and priorities simultaneously.

The ability to resolve interpersonal or customer conflicts for WIN/WIN solutions.

The ability to Identify or participate in identifying changes & new approaches to items such as procedures, methods, models, products, services, theories, concepts, technologies, etc. that benefit employees, customers and/or the organization.

The ability to demonstrate concern for meeting internal and external customer needs in a manner that provides collaboration and satisfaction for the customer within the resources that can be made available.

The ability to successfully adapt (personally & professionally) to changes in the internal and external environment.

The ability to make decisions that promote successful outcomes for employees, customers and/or the organization and the wherewithal to know when senior management should be brought in the loop before a final decision is made.

The ability to build a relationship with another person or group through effective communication skills (listening, speaking & behaving).

The ability to develop and use effective strategies, change management and interpersonal skills to influence others toward the accomplishment of identified objectives.

The ability to convey thoughts and express ideas effectively using speech in individual or group situations; attends to and fully comprehends what others are saying.

The ability to achieve business results through the effective and efficient utilization of resources.

The ability to use clear & succinct written communication in the execution of this position to effectively transmit data, instructions, processes, procedures, etc.

The ability to manage one's internal states, impulses and resources

The ability to willingly cooperate and work collaboratively toward solutions that generally benefit all involved parties and accomplish group objectives

Ability to plan a project and effectively organize the resources to accomplish the desired outcome

The ability to manage one's internal states, impulses and resources.

Work Environment

The work environment will consist of a combination of a normal, climate controlled, office environment and both indoors and outdoors on many types of construction projects, with varying degrees of exposure to the elements. This may include extreme heat (>85 degrees for longer than one hour of exposure), extreme cold (<32 degrees for longer than one hour of exposure), excessive humidity and noise. Some hazards may be present such as proximity to moving mechanical parts, electrical current, toxic/caustic chemicals, and slippery/uneven walking surfaces.

Company Standards

The employee will adhere to the company’s safety policy and, at all times, will use all required Personal Protective Equipment provided to employee.

The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served.

The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner.

The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies.

Consistently demonstrates Company’s Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community.

Klover Benefits

Medical Insurance & Medical Gap Insurance

Dental & Vision Insurance

Basic Life and AD&D Insurance

Basic Short-Term Disability

Voluntary Long-Term Disability

Employee Assistance Program

401K

Employee Referral Program

Klover Contracting is a commercial carpentry company and manufacturer of prefabricated wall systems founded in 1991. We exist to reinvent the way construction is done. Our mission is uncommon and requires trade professionals with uncommon capabilities. We offer one of the most competitive benefits packages in the industry because extraordinary associates deserve extraordinary benefits. So if you have a burning desire for self-improvement, a willful embrace for change, and a natural capability for the skills required, please submit your application.

Company Description

Klover Contracting is a commercial carpentry company and manufacturer of prefabricated wall systems founded in 1991. We exist to reinvent the way construction is done. Our mission is uncommon and requires trade professionals with uncommon capabilities. We offer one of the most competitive benefits packages in the industry because extraordinary associates deserve extraordinary benefits. So if you have a burning desire for self-improvement, a willful embrace for change, and a natural capability for the skills required, please submit your application.