Career Services & Externship Coordinator/Administrative Assistant

HealthStaff Training Institute (HSTi), a healthcare vocational school brand with Axcel Learning, is seeking a dedicated and organized Career Services & Externship Coordinator/Administrative Assistant to support the daily operations of the HSTi Temecula campus while providing administrative, Career Services, and externship support. This position works closely with students, staff, employers, externship partners, and the Campus Manager / Career Services Lead to support students from enrollment through program completion, externship, and employment. Bilingual candidates are encouraged to apply, as effective communication is key in this position. Responsibilities Support the Campus Manager / Career Services Lead in maintaining relationships with local employers and sharing job leads with students and graduates. Track and document graduate employment outcomes accurately and on time to support compliance and reporting requirements. Help coordinate career events, employer visits, and job fairs. Contact graduates to verify employment status and refer placement needs to the Career Services Lead. Externship Coordination Assist in maintaining relationships with existing externship sites and help identify potential new sites for review by the Career Services Lead. Coordinate student externship placements in accordance with program requirements and under the direction of the Career Services Lead. Monitor student attendance, hours, and progress during externship, and communicate regularly with sites and students. Collect, review for completeness, and maintain externship documentation, including evaluations, timesheets, and site agreements. Respond to routine questions from students and sites, and escape concerns to the Career Services Lead or Campus Manager. Campus Operations and Administrative Support Greet visitors, students, and partners warmly and provide a positive first impression of the campus. Manage incoming calls and ensure messages are accurately taken and relayed. Perform administrative tasks such as filing, data entry, and maintaining organized student and partner records. Use Google Suite for document creation, scheduling, tracking, and communication. Maintain the confidentiality of student records and other sensitive information. Assist the Admissions team with student enrollment as needed. Support other team members with projects as needed, demonstrating flexibility and teamwork. Qualifications Two (2) years of experience in career services, externship or clinical coordination, student services, or a related administrative role is preferred. Experience in a postsecondary, career college, or healthcare education setting is a plus. Ability to build professional relationships with employers, externship sites, and community partners. Strong organizational and time management skills, with the ability to manage multiple students, sites, and deadlines at once. Accurate recordkeeping and attention to detail, particularly for outcomes tracking and compliance documentation. Proficiency in Google Suite applications (Docs, Sheets, Calendar, Gmail). Excellent written and verbal communication skills, including the ability to coach and encourage students. Ability to handle confidential information with discretion. Bilingual proficiency (English/Spanish) is a plus but not required. A positive attitude and professional demeanor when working with students, employers, and colleagues. Valid driver’s license and reliable transportation may be required for visits to employer and externship sites. #J-18808-Ljbffr