Shipping Coordinator

Job Description

Job Description

Job Duties & Responsibilities:

• Coordinate daily Finished Goods (FG) shipping operations to ensure timely and accurate order movement 
• Ensures FG material quantities are accurately reflected in ERP (SKU/LOT/QTY)            
• Coordinate with various Operations teams to monitor, manage, and track FG
• Coordinate and inform Customer Account Managers of FG availability

• Prepare FG for shipment according to specifications.
• Ensure that the correct products are shipped to the correct destinations.
• Prepare and maintain accurate shipping records, invoices, and customs documents. Ensure compliance with shipping regulations and documentation standards.
• Track shipments to ensure on-time delivery and resolve any delivery issues.
• Work closely with the inventory team to ensure that finished goods products are staged in appropriate areas within the warehouse.
• Identify and resolve shipping-related issues, including damaged goods, shipping discrepancies, and missed deliveries.
• Ensure all shipping operations comply with safety and regulatory guidelines, including hazardous materials handling and international shipping regulations.

• Work closely with other departments, such as customer service, warehouse, and sales, to ensure smooth and efficient operations across the organization.
• Additional duties or tasks may be assigned within the Logistics and Warehouse sections that that are outside the job description items listed. 

Job Requirements:

• High school diploma or equivalent 
• Proven experience in shipping, logistics, or supply chain management.
• Strong knowledge of shipping methods, carriers, and industry best practices.
• Proficiency in shipping software, warehouse management systems (WMS), and basic office software (e.g., Microsoft Office Suite).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks simultaneously to meet deadlines in a fast-paced environment.
• Problem-solving skills and ability to work independently.

• Operates Material Handling Equipment, in accordance with current Standard Operating Procedures to load or unload material from trailers, as needed.
• Organize inventory and place in a location in warehouse/storage.
• Knowledge of the cGMP handling procedures of each material.
• Attentive; adheres to safe work practices.
• High School diploma, GED, or equivalent experience sufficient to:
  1. Proficiently read, speak, and write English to meet FDA requirements for record keeping and inventory and warehouse purposes.
  2. Perform basic mathematical calculations—add, subtract multiply, divide, percentages.
• Understand and abide by 21 CFR Part 111.