Administrative Specialist

Administrative Specialist

The Judicial Council of California is accepting applications for the position of Administrative Specialist with the Facilities Services office.

Under the direction of the Facility Management Information Systems Supervisor, this Administrative Specialist position performs the full range of administrative duties in support of the Facility Management Information Systems (FMIS) and the Customer Support Center (CSC) units. Duties include administrative support for the Computer-Aided Facilities Management (CAFM) system, and other peripheral databases to support the facility management of California's courthouses. Functions to support CAFM and other FMIS databases include:

• User account maintenance
• End user support
• User training
• Data collection, uploads, and validation
• Data entry
• Preparing and running queries and reports
• Working with technical staff to address data related issues
• Monitoring data for compliance and non-compliance for manager review
• Maintaining and updating databases
• Drafts, proofs, processes, and tracks short form business requirements documents for low complexity system changes
• Validates system changes
• Communicating with service providers on system maintenance activities and system changes
• Provides orientation and guidance to new staff on using CAFM and other FMIS systems/databases

Other administrative support duties include:

• Provide administrative support to the FMIS and Customer Support Center (CSC) units
• Processes fees, payments, and contracts
• Processes invoices as assigned
• Provides administrative support to the Facilities Services Office on an as-needed basis, which may include invoicing, requisitions, Travel Expense Claims, and office supply ordering/distribution

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Responsibilities

• Provide support for CAFM and other FMIS databases
• Provides administrative support for the FMIS and CSC units, and the Facilities Services Office on an as-needed basis
• Billing/Invoice Management
• Other Administrative Support

Qualifications

Two (2) years of experience in administrative support, database maintenance, or meeting/event planning.

OR

Associate's degree, preferably in the area of assignment. Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Assistant with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California superior court or California state-level government entity.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How To Apply

This position requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on October 5, 2026.

Pay and Benefits

$5,614 - $7,858 per month

Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.

Supplemental Questions

To better assess the qualifications of each applicant, we will review your responses to the following questions. Please indicate for which employer you performed these functions. Your answers should not exceed a total of three pages.

1. Please describe what interests you about this job and why you believe it is a good fit.