Construction and Installation Planner and Administrator

Job Overview Construction and Installation Planner and Administrator – Oakland, California, United States. Full‑time, on‑site at the project office. Responsibilities Assist Site Construction and Installation Manager with daily tasks such as RFI handling from subcontractors, material queries and tracking, access planning, and project document submittals. Plan and coordinate railway track access windows with operations and project planning. Ensure construction teams utilize access periods safely and efficiently; coordinate track possession planning and compliance with railway safety procedures. Submit TAWRs to formalize all access on BART/client property. Manage IFC and SSWP transfers and coordinate meetings with client and subcontractor. Coordinate vehicle usage plan with subcontractor and maintenance plan coordination. Maintain a 4‑week look‑ahead schedule that includes all Hitachi activities, and a monthly delay log for all on‑site activities. Coordinate project planning, system access, and documentation for rail and transit activities. Prepare and submit weekly four‑week look‑ahead schedules; continuously maintain project schedules; coordinate construction, testing, commissioning, training, survey, inspection and material related activities. Support coordination meetings, confirm operational support for planned work, and serve as central point of communication across project teams. Manage system access and compliance by preparing, reviewing, submitting and tracking system access requests and track access work request forms. Maintain daily work shift logs and monthly delay logs, documenting delays related to personnel, equipment, site conditions and operational impacts; support review and reconciliation of delay records. Manage site‑specific work plans, design and construction submittals, and product documentation; package submissions, coordinate reviews, facilitate workshops, third‑party authority permits (if required), track comments and ensure approvals and close‑out through required document management systems. Qualifications 1 to 5 years of relevant experience in construction and installation office‑based environment. Excellent communication and organization skills with ability to meet deadlines. Ability to effectively present information and respond to questions from managers, employees, peers and third parties. Ability to maintain confidentiality of business information. Proficiency with typical office software (Microsoft Office Suite). Willingness to learn Procore construction software; apply it to daily efforts. Preferred: Bachelor’s Degree in any discipline. Proficient written and spoken English. Salary $97,600 – $147,600 per year (final pay based on experience, skillset, internal equity and location). Benefits Competitive Pay Medical, Dental and Vision Insurance Short‑ and Long‑Term Disability Life & Accident Insurance Flexible Spending Accounts Retirement Savings Plan Paid Vacation Flexible Scheduling and Work/Life Programs Training and Development Opportunities Equal Opportunity Employer HITACHI RAIL is an equal‑opportunity employer. We welcome and value differences and are committed to an inclusive environment. #J-18808-Ljbffr