Programs Assistant- El Paso

ARMED SERVICES YMCA EL PASO
JOB DESCRIPTION

Position Title : Programs Administrative Assistant                                       Department : Programs
Status : Part-time (25 hours a week)                                                               Reports to : Programs Manager

FLSA Status : Non-exempt                                                                            Revision Date : 09/2026
Location(s) – ASYMCA Lodge, JEFC, Family Development Center

 

Basic Job Description : The Administrative Assistant will work closely with the Programs Manager in the areas of volunteer management, customer service, scheduling, event planning, supply, clerical work, and other administrative duties.

Essential Duties and Responsibilities : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The following duties and responsibilities are those considered to be essential but do not represent all job functions that may be required to be performed by this position. Evening and weekend work may be required.

1. Drive the JEFC van to transport goods to and from the Junior Enlisted Family Center.
2. Organize and coordinate volunteer duties. Recruit volunteers and ensure they complete the liability waiver, register in VMIS, and track hours.
3. Assist with the development of public relations and communications strategies to support program goals and increase community awareness.
4. Answer phone for Administration. Takes message or field/answers all routine and non-routine questions.
5. Type and design general correspondences, memos, charts, tables, graphs, etc.
6. Assist in providing direct and full scope supervisory responsibilities of volunteers, vendors, and staff supporting special events.
7. Manage multiple projects and assignments from a variety of staff and volunteers.
8. Accomplish projects with little supervision.
9. Assist with other duties as assigned.

Knowledge, Skills, and Abilities :

1. High level of integrity, diplomacy and initiative.
2. A professional demeanor with an aptitude for analytical thinking and problem solving.
3. Responsible, well organized, and demonstrate initiative.
4. Strong proficiency in Windows, Excel, Microsoft Word, Publisher, Social Media.
5. Must be detail oriented, possess strong organizational and time management skills.
6. Must have excellent customer service skills.
7. Excellent verbal, written, interpersonal, organizational, and public speaking skills.

Qualifications, Education, and Experience :

1. At least 18 years of age .
2. Minimum of High School Diploma or GED required.
3. Capable of conducting presentations to small-large audiences.
4. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
5. Must have reliable transportation and possess and maintain a valid driver’s license, a satisfactory driving record, including proof of personal vehicle insurance coverage and insurability under the Agency’s insurance carrier standards.

Work Environment and Physical Demands :

1. Work in an office setting with occasional travel to other locations in El Paso County.
2. Sit, stand, walk, bend, kneel and uses hands, arms and legs for dexterity, balance and climbing stairs frequently. Must be able to sit for prolonged periods of time.
3. Occasionally lifts, carries and balances objects weighing up to 30 pounds.
4. Pulls and pushes such objects as file drawers and supplies.
5. Prioritizes and multi-tasks work and projects requiring good memory, concentration and analytical thinking.
6. Occasionally is required to perform the safe operation office equipment and machines and recognize and abate safety hazards within the workplace.
7. Must be able to hear, see including peripheral vision and distinction of colors, read and communicate verbally and in writing frequently with a wide range of people from divergent socio-economic and cultural backgrounds and origins.

Tools and Equipment Used : Standard office equipment and machines such as telephone, office laptop, tablet, and multi-function copy machine.

Licenses/Certifications : A motor vehicle background check is required to drive the bus if required. See Post-Hire Requirements for information on First Aid & CPR.

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.