Practice Administrator

Job Description

Job Description

Job Summary/Objective:
The Practice Administrator is responsible for overseeing all administrative and business operations for their assigned care center. In this role the Practice Administrator will have oversight for offices in Pembroke Pines, Hollywood, Boca, Weston, and Ft. Lauderdale. They will maintain a focus on a positive patient experience and operational excellence. The Practice Administrator will supervise front office and clinical staff, while fostering a learning environment. This role will be responsible for financial oversite, reporting, regulatory compliance and encourage our mission, vision, and values.

Key Areas of Responsibility

Strategic Leadership & Culture

· Team Development: Recruit, mentor, and retain a high-performing team of clinical and administrative staff.

· Culture Champion: Cultivate a workplace of mutual respect, engagement and high morale; facilitate monthly staff meetings that drive alignment and engagement.

· Operational Agility: Oversee daily workflows and staffing schedules to ensure seamless clinic coverage and patient flow.

Financial & Operational Excellence

· P&L Management: Take full ownership of key financial indicators, including P&L oversight, accounts receivable, and CPT frequency analysis.

· Business Intelligence: Translate monthly financial and management reports into actionable strategies to improve practice profitability.

· Strategic Scheduling: Analyze and optimize physician schedules to maximize patient access and provider productivity.

· Partner effectively with management services organization (MSO) to implement / roll out corporate growth initiatives aimed at improving quality and enhancing financial performance of the care centers.

· Drive standardization to implement consistent workflows, policies, and standard operating procedures across clinical sites

Compliance & Patient Advocacy

· Quality Assurance: Ensure the practice remains a "center of excellence" by upholding rigorous regulatory compliance and HIPAA-mandated patient confidentiality.

· Corporate Liaison: Represent the practice at monthly and quarterly regional meetings and maintain a collaborative partnership with the MSO.

Candidate Profile

Education & Experience

· Academic Background: Bachelor’s Degree in Healthcare Administration or Management required; Master’s Degree (MHA/MBA) highly preferred.

· Proven Track Record: 7–10 years of progressive management experience within a high-volume healthcare environment. The ideal candidate will have experience working in a private practice setting.. Advanced proficiency with EMR systems and data-driven performance metrics, including business intelligence software. Experience leading successful teams in a data rich environment.

Core Competencies

· Financial Acumen: Ability to interpret complex financial statements and manage budgets.

· Poise Under Pressure: Exceptional organizational skills with the ability to navigate high-volume clinical demands while remaining professional and calm.

· Effective Communicator: Strong interpersonal skills to navigate sensitive staff and physician relationships.

· Excellent communicator

· Experienced manager of both frontline employees and functional supervisors

Physical & Environmental Demands:

This role operates in a professional medical office environment and requires the ability to remain mobile throughout the clinic. Candidates must be able to communicate clearly (verbal and written) and utilize standard office technology. Travel between offices within a care center is required.

EEO Statement:

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, free from discrimination based on race, color, religion, sex, or any other protected characteristic.

Supervisory Responsibility:

This role supervises 10 – 15+ Team Members, Office Supervisors and Managers.

Travel:

This position may travel between offices within a care center.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.