Contracts Manager

Job Description

Job Description

We are looking for a Contracts Manager to support lease and contract administration activities for a leading retail organization in Secaucus, New Jersey. This Contract position is ideal for someone who is detail oriented and can oversee complex lease records, strengthen operational accuracy, and coordinate effectively with landlords and internal business partners. The role requires a strong command of financial review, documentation control, and team guidance within a fast-paced environment.

Responsibilities:
• Oversee day-to-day lease and contract administration activities, ensuring documentation is complete, organized, and accurately maintained.
• Enter, review, and validate lease agreements, amendments, assignments, terminations, and related records within real estate and financial systems.
• Verify rent charges and other occupancy-related expenses against executed agreements to confirm correct billing and payment activity.
• Communicate with landlords regarding statements, invoices, and account questions, resolving discrepancies through detailed reconciliation.
• Maintain critical lease data such as operating expense adjustments, escalation schedules, security deposits, and other key financial terms.
• Review tenant sales reporting on a recurring basis and calculate percentage rent obligations using spreadsheet-based analysis.
• Lead process improvements that enhance accuracy, efficiency, and consistency across lease administration workflows.
• Coordinate deadlines and priority tasks with accounting and cross-functional teams to ensure timely reporting and issue resolution.
• Reconcile accounts, investigate variances, and prepare accurate postings that support reliable financial records.
• Provide guidance to staff and contribute to special projects or additional assignments requested by leadership.• 5+ years of experience in lease administration, contract administration, corporate real estate, or a related operational leadership role.
• Background managing or mentoring team members within a lease, accounting, or real estate administration function.
• Advanced education in real estate, finance, business administration, economics, or a comparable discipline is preferred.
• Strong analytical ability with experience interpreting lease terms, reviewing financial data, and resolving discrepancies.
• Excellent communication and relationship-management skills, with the ability to work effectively with landlords and internal stakeholders.
• Proven organizational skills, high attention to detail, and the ability to manage multiple deadlines in a fast-paced setting.
• Proficiency with Microsoft Office, especially Excel, along with experience using real estate, accounting, or financial systems.
• Knowledge of commercial contracts, contract negotiations, contract management, contract administration, and contract drafting.