Administrative Specialist

Administrative Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please complete and submit the online application and be prepared to attach 3 separate documents: current resume, cover letter, and a list of 3 professional references with current contact information, including email addresses. Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by 11:59 p.m. EST on the close date.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Job Title - Administrative Specialist

Applications Accepted From - Public: Open to the public, University Wide, AFSCME 3200 University Wide

This position supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities:

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications - Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience. An equivalent combination of education, training, and experience is acceptable. Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications - Proven experience in using Microsoft Office applications and working in a professional office environment

Working Conditions/Physical Demands - This role is primarily desk-based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs. Minimal lifting required.

Department - University Advancement

Pay Rate - Target hiring range for this role is $16.84 per hour to $21.48 per hour and the final offer will be commensurate with the candidate's education and experience in relation to the minimum qualifications for the position.

Total Compensation Estimator (For Full-Time Benefits Eligible Employees) - Discover the full value of joining Ohio University by clicking this link:

Job Open Date - 09/23/2026

Posting Close Date - 10/11/2026

Job Category - Classified AFSCME 3200 Bargaining Unit appointment

Planning Unit - Vice President for University Advancement

Work Schedule - M-F 8-5 onsite in Athens, Ohio. Occasional nights or weekends may be required.

Campus - Athens, Ohio

Expected hours worked per week - 40.00

Expected duration of assignment - Indefinite

Applicants may contact this person if they have questions about this position. - Bo Richardson, View email address on click.appcast.io View phone number on click.appcast.io

Non-Discrimination Statement - Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Employment Type - full-time regular

Job Family/Subfamily - Administrative Services-Generalist

Career Track & Level - TAS3

Pay Grade - AF3200 |14|

Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. References